Operation Manual

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InCopy and InDesign
Last updated 6/15/2014
InDesign users can create an assignment file and designate content for sharing. This method lets the InDesign user
associate related components (heading, body, graphics, captions, and so on), and then assign them to different InCopy
users for writing and editing. InCopy users open the assignment file and work on only the components assigned to
them. The live layout view shows how their edited copy relates to the InDesign layout, without opening the entire
InDesign document. However, if the layout changes, the InDesign user must update assignments to notify InCopy users
about the changes. You can share assignment files on a server or through assignment packages.
InDesign document (.indd) with assignment file (.icml) composed of three linked content files (.incx). Assignment and its components are listed
in Assignments panel and are opened in InCopy.
Open assignment packages
The assignment packages workflow is especially useful when designers and writers are working on the same project but
don’t have access to a local server. In such cases, the InDesign user can create one or more packages and send the
compressed files to the assigned InCopy users via e-mail. InCopy users can open the assignment packages, edit the
contents, and return the packages to the InDesign user, who can then update the document.
Open linked InCopy files exported from InDesign