Operation Manual

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Last updated 6/15/2014

• Shift-drag the selected note to duplicate it.

Duplicate a note anchor in Layout view

❖ Do one of the following:

• Using the Type tool , drag across the note anchor to highlight it, and then choose Edit > Copy. Paste it in a

different location.

• Using the Note tool or Type tool, hold down Shift, and drag the anchor to where you want to place it in the text.

Delete notes

• To delete a single note, Shift+Alt-click (Windows) or Shift+Option-click (Mac OS) the start-note or end-note

bookend to select the note, and then choose Notes > Delete Note.

• To delete all notes in the active story, choose Notes > Remove Notes From Story.

• To delete all notes in the document, choose Notes > Remove All Notes.

Printing and exporting notes

When you print an InCopy document, you can print any notes that are included in the document at the same time. You

can also export notes from InCopy as PDF annotations. However, notes in tables are not exported as PDF annotations.

Specify note preferences

Preferences settings let you set the color for note anchors, bookends, and backgrounds when inline in the Galley and

Story views. You can also choose to display note info as a tool tip, as well as choose whether to include note content in

Find/Change operations and spell checking in the Galley and Story views.

1 Choose Edit > Preferences > Notes (Windows) or InCopy > Preferences > Notes (Mac OS).

2 Select a color for note anchors and note bookends from the Note Color menu. Select [User Color] to use the color

specified in the User dialog box. This is especially useful if more than one person is working on the file.

3 Select Show Note Tool Tips to display note information and some or all of the note content as a tool tip when the

mouse pointer hovers over a note anchor in Layout view or a note bookend in Galley or Story view.

4 Specify whether you want to include inline note content when using the Find/Change and Spell Check commands

(in Galley and Story views only).

Note: In Layout view, you cannot use the Find/Change and Spell Check commands to search for the contents of notes,

regardless of the settings in the Preferences dialog box. However, Change All does edit the contents of notes.

5 Select either [None] or [Note Color] (the color you chose in step 2) to use for the background color of an inline note.

6 Click OK.

To show or hide notes, choose View > Show Notes or Hide Notes.