Operation Manual

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Change numbered list options
In a numbered list, the numbers are updated automatically when you add or remove paragraphs in the list. Paragraphs that are part of the same
list are numbered sequentially. These paragraphs do not have to be consecutive to one another as long as you define a list for the paragraphs.
You can also create a multi-level list, in which list items are numbered in outline form and are indented by different degrees.
1. Open the Bullets And Numbering dialog box.
2. Under Numbering Style, select the type of numbering you want to use from the Format menu.
3. In the Number box, use the default expression—period (.) and tab space (^t)—or construct a number expression of your own. To enter a
number expression, delete the period after the number metacharacter (^#) and do one of the following:
Type a character (such as a closing parenthesis) or more than one character in place of the period.
Choose an item (such as Em Dash or Ellipses) from the Insert Special Character menu.
Type a word or character before the number metacharacter. For example, to number questions in a list, you can type the word Question.
4. Choose a character style for the expression. (The style you choose applies to the entire number expression, not just to the number.)
5. For Mode, choose one of the following options:
Continue From Previous Number Numbers lists sequentially.
Start At Starts numbering at a number or other value that you enter in the text box. Enter a number, not a letter, even if your list uses letters
or Roman numerals for numbering.
6. Specify any other options, and then click OK.
Defining lists
A defined list can be interrupted by other paragraphs and lists, and can span different stories and different documents in a book. For example, use
defined lists to create a multi-level outline, or to create a running list of numbered table names throughout your document. You can also define lists
for separately numbered or bulleted items that are mixed together. For example, in a list of questions and answers, define one list for numbering
the questions and another for numbering the answers.
Defined lists are often used to track paragraphs for numbering purposes. When you create a paragraph style for numbering, you can assign the
style to a defined list, and paragraphs are numbered in that style according to where they appear in the defined list. The first paragraph to appear
is given number 1 (“Table 1”), for example, and the next paragraph is given number 2 (“Table 2”), even if it appears several pages later. Because
both paragraphs belong to the same defined list, they can be numbered consecutively no matter how far apart they are in the document or book.
Define a new list for each type of item you want to number—step-by-step instructions, tables, and figures, for example. By defining multiple lists,
you can interrupt one list with another and maintain number sequences in each list.
If list items appear in unthreaded frames on the same page, items are numbered in the order in which the text frames are added to the page.
To reorder the items, cut and paste the text frames one by one in the order in which you want them to be listed.
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