Operation Manual

41
USING ACROBAT X STANDARD
Creating PDFs
Last updated 10/11/2011
This process can be useful for creating a one-page PDFs. For longer, more complex, or heavily formatted documents,
it’s better to create the source document in an application that offers more layout and formatting options, such as
Adobe InDesign or Microsoft Word.
1 In Adobe® Acrobat® X Standard, close any open documents.
2 Do one of the following:
• (Windows) Choose Tools > Pages > More Insert Options > Insert Blank Page.
• (Mac OS) Press Command+Shift+Q.
A blank single-page PDF is created. Using Insert Blank Page command again adds another page to the existing PDF.
Correct OCR text in PDFs
When you run OCR on a scanned output, Acrobat analyzes bitmaps of text and substitutes words and characters for
those bitmap areas. If the ideal substitution is uncertain, Acrobat marks the word as suspect. Suspects appear in the
PDF as the original bitmap of the word, but the text is included on an invisible layer behind the bitmap of the word.
This method makes the word searchable even though it is displayed as a bitmap. You can accept these suspects as they
are, or you can use the Edit Document Text tool
to correct them.
Note: If you try to select text in a scanned PDF that does not have OCR applied, or try to perform a Read Out Loud
operation on an image file, Acrobat asks if you want to run OCR. If you click OK, the Recognize Text dialog box opens
and you can select options, which are described in detail under the previous topic.
1 Do one of the following:
• Choose Tools > Recognize Text > Find All Suspects. All suspect words on the page are enclosed in boxes. Click any
suspect word to show the suspect text in the Find Element dialog box.
• Choose Tools > Recognize Text > Find First Suspect.
Note: If you close the Find Element window before correcting all suspect words, you can return to the process by choosing
Tools > Recognize Text > Find First Suspect, or by clicking any suspect word with the Edit Document Text tool.
2 In the Find option, choose OCR Suspects.
3 Compare the word in the Suspect text box with the actual word in the scanned document. To correct an OCR
suspect, click on the highlighted object in the document and type in the new text. If the suspect was incorrectly
identified as text, click the Not Text button.
4 Review and correct the remaining suspect words, and then close the Find Element dialog box.
Enable Fast Web View in a PDF
Fast Web View restructures a PDF document for page-at-a-time downloading (byte-serving) from web servers. With
Fast Web View, the web server sends only the requested page, rather than the entire PDF. This option is especially
important with large documents that can take a long time to download from a server.
Check with your webmaster to make sure that the web server software you use supports page-at-a-time downloading.
To ensure that the PDF documents on your website appear in older browsers, you can also create HTML links (versus
ASP scripts or the POST method) to the PDF documents and use relatively short path names (256 characters or fewer).
Verify that an existing PDF is enabled for Fast Web View
❖ Do one of the following:
• Open the PDF in Acrobat, and choose File > Properties. Look in the lower right area of the Description panel of the
dialog box for the Fast Web View setting (Yes or No).