Operation Manual

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USING ACROBAT X STANDARD
Searching and indexing
Last updated 10/11/2011
• Boolean Query Uses the Boolean operators that you type with the search words into the What Word Or Phrase
Would You Like To Search For box. Available only for searching multiple PDFs or PDF indexes.
Note: You cannot run wildcard searches using asterisks (*) or question marks (?) when searching PDF indexes.
Use These Additional Criteria (text options) Includes the basic search options plus four additional options:
• Proximity Searches for two or more words that are separated by no more than a specified number of words, as set
in the Search preferences. Available only for a search of multiple documents or index definition files, and when Match
All Of The Words is selected.
• Stemming Finds words that contain part (the stem) of the specified search word. For example, a search for opening
finds instances of open, opened, opens, and openly. This option applies to single words and phrases when you search
the current PDF, a folder, or an index created with Acrobat 6.0 or later. Wildcard characters (*, ?) aren’t permitted in
stemming searches. Stemming isn’t available if either Whole Words Only or Case-Sensitive is selected.
• Include Bookmarks Searches the text of any bookmarks, as viewed in the Bookmarks panel.
• Include Comments Searches the text of any comments added to the PDF, as viewed in the Comments panel.
• Include Attachments Searches files that are attached to the current PDF or other attached PDFs (up to two levels
deep).
Use These Additional Criteria (document properties) Appears only for searches across multiple PDFs or PDF indexes.
You can select multiple property-modifier-value combinations and apply them to searches. This setting does not apply
to non-PDF files inside PDF Portfolios.
Note: You can search by document properties alone by using document property options in combination with a search
for specific text.
• Check box Applies the criteria set in the three connected options to the search. (The check box is selected
automatically when you enter information in any of the three options for that set. After you enter options, deselecting
the check box doesn’t clear the entries; they just aren’t applied to the search.)
• First menu (property) Indicates the document characteristic to search for. The available options include Date
Created, Date Modified, Author, Title, Subject, Filename, Keywords, Bookmarks, Comments, JPEG Images, XMP
Metadata, and Object Data.
• Second menu (modifier) Indicates the level of matching. If the first menu selection is a date, the available options
in the second menu are Is Exactly, Is Before, Is After, Is Not. Otherwise, the available options are Contains and Does
Not Contain.
• Third box (value or text) Indicates the information to be matched, which you type in. If the first menu selection is
a date, you can click the arrow to open a calendar that you can navigate to find and select the date you want.
Boolean operators
Commonly used Boolean operators include the following:
AND Use between two words to find documents that contain both terms, in any order. For example, type paris AND
france to identify documents that contain both paris and france. Searches with AND and no other Boolean operators
produce the same results as selecting the All Of The Words option.
NOT Use before a search term to exclude any documents that contain that term. For example, type NOT kentucky to
find all documents that don’t contain the word kentucky. Or, type paris NOT kentucky to find all documents that
contain the word paris but not the word kentucky.