Operation Manual

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USING ACROBAT X STANDARD
Editing PDFs
Last updated 10/11/2011
Edit document metadata
PDF documents created in Acrobat 5.0 or later contain document metadata in XML format. Metadata includes
information about the document and its contents, such as the author’s name, keywords, and copyright information,
that can be used by search utilities. The document metadata contains (but is not limited to) information that also
appears in the Description tab of the Document Properties dialog box. Document metadata can be extended and
modified using third-party products.
The Extensible Metadata Platform (XMP) provides Adobe applications with a common XML framework that
standardizes the creation, processing, and interchange of document metadata across publishing workflows. You can
save and import the document metadata XML source code in XMP format, making it easy to share metadata among
different documents. You can also save document metadata to a metadata template that you can reuse in Acrobat.
View document metadata
1 Choose File > Properties, and click the Additional Metadata button in the Description tab.
2 Click Advanced to display all the metadata embedded in the document. (Metadata is displayed by schema—that is,
in predefined groups of related information.) Display or hide the information in schemas by schema name. If a
schema doesn’t have a recognized name, it is listed as Unknown. The XML name space is contained in parentheses
after the schema name.
Edit or append document metadata
1 Choose File > Properties, click the Description tab, and then click Additional Metadata.
2 Select Advanced from the list on the left.
3 To edit the metadata, do any of the following, and then click OK.
• To add previously saved information, click Append, select an XMP or FFO file, and click Open.
• To add new information and replace the current metadata with information stored in an XMP file, click Replace,
select a saved XMP or FFO file, and click Open. New properties are added, existing properties that are also specified
in the new file are replaced, and existing properties that are not in the replacement file remain in the metadata.
• To delete an XML schema, select it and click Delete.
• To append the current metadata with metadata from a template, hold down Ctrl (Windows) or Command (Mac
OS) and choose a template name from the dialog box menu in the upper right corner.
Note: You must save a metadata template before you can import metadata from a template.
• To replace the current metadata with a template of metadata, choose a template file (XMP) from the dialog box
menu in the upper right corner.
Save metadata as a template or file
1 Choose File > Properties, click the Description tab, and then click Additional Metadata.
2 Select Advanced from the list on the left.
3 Save the document metadata, and then click OK:
• To save the metadata to an external file, click Save and name the file. The metadata is stored as a file in XMP format.
(To use the saved metadata in another PDF, open the document and use these instructions to replace or append
metadata in the document.)
• To save the metadata as a template, choose Save Metadata Template from the dialog box menu in the upper right
corner, and name the file.