Operation Manual

134
USING ACROBAT X STANDARD
Collaboration
Last updated 10/11/2011
Acrobat offers two basic methods to add text edit annotations: pre-select and post-select.
Pre-select Use the Select tool to mark the text and then click on a text edit tool. You can also right-click (Windows)
or Control-click (Mac OS) on the selected text to open a menu of text editing options.
Post-select Click the text edit tool and then select the text.
In Acrobat for Windows, you can export text edits directly to the Microsoft Word document that the PDF is based on
to revise the source document. To use this feature, you must use PDFMaker in Word to create the PDF. Before you
export your text edits, make sure that insertion comments use the exact text, including spaces and paragraph returns,
that you want to add. If you add extra instructional words (such as “Add the following:”), these words will have to be
deleted manually from the Word document.
Replace Text option
A. Selected text is struck out. B. New text is added to a linked pop-up note.
More Help topics
“Export comments to Word (Windows)” on page 147
Replace text
1 Select Replace from the Annotations panel.
2 Select the text. Any selected text is crossed out and a pop-up note opens.
3 Do one of the following:
• Type the text to be inserted or added. The insertion caret appears.
• To indicate that a new paragraph should be added, press Enter, and then close the pop-up note without adding text.
The paragraph insertion caret
appears.
Add a note to a text edit
1 Using the Select tool, right-click a text edit.
2 Select Open Pop-Up Note from the menu.
3 Type your note in the pop-up note.
Insert text
1 Select the Insert tool from the Annotations panel.
2 Click between the words or characters where you want to insert text.
3 Do any of the following:
• Type the text you want to insert.
A B