Operation Manual

Table Of Contents

127

USING ACROBAT X STANDARD

Collaboration

Last updated 10/11/2011

If you want to create a copy of a shared PDF to distribute to others, use the Save As command. The resulting file

includes all comments that were published up to that point. It can be moved, copied, or renamed without affecting its

connection to the review or to the comment server.

❖ To save a copy of a review PDF with all the comments, open the file, and then do one of the following:

• For a shared review, choose File > Save As Archive Copy. Alternatively, click the Status button in the document

message bar and choose Save As Archive Copy.

• For an email-based review, choose File > Save As to save a new copy of the PDF. This most recently saved version

is now the tracked PDF. The old version is the archive copy.

Invite additional reviewers

If you’re the review initiator, you can invite others to participate in the review. If you’re a reviewer and want other

people to participate, ask the review initiator to invite them. That way, the initiator can automatically track all

participants and receive notification when their comments are received.

1 In the Tracker, select the PDF under Sent, and then click Add Reviewers on the right.

2 Specify the email addresses of the reviewers whom you want to add. Change the message as needed and then send

the message.

Additional reviewers appear with other participants in the right pane of the Tracker.

Add or change a deadline

A review initiator can add or change a deadline in an existing review.

1 In the Tracker, select the PDF, and do one of the following:

• If the review has no deadline, click Add Deadline.

• If the review has a deadline, click Change Deadline.

2 Click Review Deadline, change the deadline as needed, and click OK.

3 Change the email recipients, subject, and message as needed, and then click Send.

End a review

A review initiator can end an existing review. Once a review has ended, participants cannot publish comments to the

server. You can change the review deadline later if you want to restart the review.

❖ In the Tracker, select the PDF and click End Review.

Start a shared review with the same reviewers from an existing review

1 In the Tracker, select a PDF and click Start New Review With Same Reviewers.

2 Follow the steps for starting a shared review.