Operation Manual

124
USING ACROBAT X STANDARD
Collaboration
Last updated 10/11/2011
Send comments in email
If you review a PDF offline or outside a firewall, or if you lose your connection to the comment server, you can send
your comments in an email message.
1 Choose File > Attach To Email.
2 In the Share pane, choose Attach to Email, and click Attach.
3 In the new email that opens, enter the address for the initiator, and click Send.
To bypass the Share pane and directly attach the pdf to an email, in the Preferences dialog box, under Categories select
Online Services. Then, uncheck Use Share pane to send email attachments.
Note: If the PDF exceeds the 5-MB file-size limit, Acrobat prompts you to send your comments in a Forms Data Format
(FDF) file. The initiator can import this smaller file. To adjust the limit, open the Preferences dialog box and select
Reviewing. Then enter the new value for Send Comments As FDF For Files Greater Than [#] MB.
Publish comments from other reviewers
When you participate in a review, you can receive comments from other reviewers. For example, if a reviewer can’t
access the comment server, the reviewer can send you comments. As another example, suppose that you solicited
feedback from people who weren’t initially invited to the review. Those reviewers can return a copy of the review PDF
to you with their comments. By taking ownership of the comments, you can share them with everyone in the review.
1 Open the PDF that contains comments.
2 Do one of the following:
• Click OK when asked if you want to publish comments for this reviewer. The published comments appear in the
PDF. Your name appears in the title bar and the author’s name appears in the body of the comments, preceded by
the text “On behalf of.”
To hide “On behalf of” text, in the Preferences dialog box under Reviewing, uncheck Show “On Behalf of” text in
comment when user takes ownership of comments in a shared review.
• Click Yes when asked if you want to merge comments, or click Merge Comments in the document message bar and
then click Send Comments. Add email addresses for other reviewers, as needed, and then click Send.
• In Acrobat or Reader, open a copy of the PDF and choose Comment > Comments List > Options > Import Data File.
Select a file with comments from reviewers. Add email addresses for other reviewers, as needed, and then click Send.
Only new or edited comments are published or sent.
Rejoin a review
Use the Tracker to reopen PDFs in an active review. The Tracker only displays PDFs that you’ve saved. If you didn’t
save a PDF the first time you opened it, reopen the PDF from your email application.
1 Do one of the following:
• In Acrobat, choose Comment > Review > Track Reviews.
• In Reader, choose View > Tracker.
2 In the Tracker, double-click the PDF.
3 Add new comments or edit existing comments. To delete a comment, select it and press Delete. (You can delete
only comments that you made.)