Operation Manual

123
USING ACROBAT X STANDARD
Collaboration
Last updated 10/11/2011
When you send comments, a PDF containing your comments is sent as an email attachment to the review initiator.
When you publish comments, your comments are saved to the comment server.
Options in the document message bar
The options in the document message bar depend on how the initiator set up the review and whether you can access
the comment server.
For information about the different types of reviews, see “About managed PDF reviews” on page 117.
Check For New Comments Prompts Acrobat to synchronize comments between the comment server and the local
hard drive. If you don’t click this button, Acrobat checks for new comments every 10 minutes if the document is open
and every hour if the document is closed.
Merge Comments Copies the comments in the open PDF to your copy. This option is available only for PDFs you
receive from reviewers in email-based reviews.
Publish Comments Available only in shared reviews. Uploads your new comments to the comment server. This button
is disabled if the review has ended.
Save An Archive Copy Available only in shared reviews, when a review has ended. Saves a copy of the document with
review comments to your hard drive.
Send Comments Creates an email message addressed to the review initiator that contains the commented PDF as an
attachment. This option is always available for reviewers in email-based reviews. It appears in shared reviews if the
reviewer has chosen to work offline or if an attempt to connect to the comment server has failed.
Save & Work Offline Saves the file for you to work offline. This option is available for browser-based reviews set up
using Adobe LiveCycle.
Send & Receive Synchronizes comments. This option is available for browser-based reviews set up using Adobe
LiveCycle.
Status An icon that displays the connected state of the comment server. The icon appears as the last attempt successful
icon
, the last attempt unsuccessful icon , or the attempting to connect icon . If you click the icon, a menu with
additional options appears: Track Reviews opens the Tracker; Save As Archive Copy saves a copy of the PDF that is no
longer connected to the review; Work Offline lets you work in offline mode, in which you can make comments but
cannot publish them until you switch back to online mode. To switch to online mode, click Reconnect To Server.
Check for newly published comments
When you participate in a shared review, Acrobat synchronizes published comments on your local hard drive with the
comments on the server. Acrobat notifies you when new comments are available. Because synchronization continues
after the PDF is closed, you’ll continue to receive notifications.
Messages in the notification area inform you when new reviewers join the review, when updates occur (multiple
reviews), when deadlines change, and when synchronization attempts fail. They also inform you when a new broadcast
subscription is added in the Tracker. You can change the frequency of messages and of comment synchronization, and
you can manually trigger the synchronization process.
To view new comments in a shared review, you must have access to Acrobat.com or be able to connect to the network
where the comment server is located. If you can’t connect, check the server status in the Tracker to determine the cause
of the problem.
❖ Click the Check For New Comments button in the document message bar.