Operation Manual
Table Of Contents
- Contents
- Chapter 1: What’s new
- Chapter 2: Workspace
- Workspace basics
- Opening and viewing PDFs
- Navigating PDF pages
- Adjusting PDF views
- Adjust page magnification
- Resize a page to fit the window
- Show a page at actual size
- Change the magnification with zoom tools
- Change the magnification with the Pan & Zoom Window tool
- Change the magnification with the Loupe tool
- Change the magnification by using a page thumbnail
- Change the default magnification
- Display off-screen areas of a magnified page
- Set the page layout and orientation
- Use split-window view
- View a document in multiple windows
- Adjust page magnification
- Grids, guides, and measurements
- Maintaining the software
- Activation and registration
- Adobe Product Improvement Program
- Services and downloads
- Non-English languages
- Chapter 3: Creating PDFs
- Overview of creating PDFs
- Creating simple PDFs with Acrobat
- Scan documents to PDF
- Using the Adobe PDF printer
- Creating PDFs with PDFMaker (Windows)
- Converting web pages to PDF
- Creating PDFs with Acrobat Distiller
- Adobe PDF conversion settings
- Fonts
- Chapter 4: PDF Portfolios and combined PDFs
- PDF Portfolios
- Other options for combining files
- Adding unifying page elements
- Add and edit headers and footers
- Add and edit backgrounds
- Add, replace, or edit a background, with an open document
- Add, replace, or edit a background, with no document open (Windows only)
- Add, replace, or edit a background for component PDFs in a PDF Portfolio
- Update a recently edited background image
- Remove a background from selected pages
- Remove a background from all pages
- Add and edit watermarks
- Crop pages
- Rearranging pages in a PDF
- Chapter 5: Saving and exporting PDFs
- Chapter 6: Collaboration
- File sharing and real-time collaboration
- Preparing for a PDF review
- Starting a review
- Participating in a PDF review
- Tracking and managing PDF reviews
- Commenting
- Annotations and drawing markup tools overview
- Commenting preferences
- Change the look of your comments
- Add a sticky note
- Mark up text with edits
- Stamp a document
- Create a custom stamp
- Add a line, arrow, or shape
- Group and ungroup markups
- Add comments in a text box or callout
- Add an audio comment
- Add comments in a file attachment
- Paste images as comments
- Managing comments
- Importing and exporting comments
- Approval workflows
- Chapter 7: Forms
- Forms basics
- Creating and distributing forms
- About form elements
- Create forms using Acrobat
- Create online forms using FormsCentral
- Enable Reader users to save form data
- Adding JavaScript to forms
- Create form fields
- Lay out form fields on a grid
- Copy a form field
- Select multiple form fields
- Resize and arrange form fields
- About barcodes
- Create, test, and edit barcode fields
- Set form field navigation
- Distribute (send) forms to recipients
- Form fields behavior
- About form field properties
- Modify form field properties
- General tab for form field properties
- Appearance tab for form field properties
- Options tab for form field properties
- Actions tab for form field properties
- Calculate tab for form field properties
- Set the calculation order of form fields
- Signed tab for form field properties
- Format tab for form field properties
- Validation tab for form field properties
- Value tab for form field properties
- Manage custom barcode settings
- Redefine form field property defaults
- Setting action buttons
- Publishing interactive web forms
- Collecting and managing form data
- Filling in forms
- Chapter 8: Security
- Application security
- Content security
- Opening secured documents
- Choosing a security method
- Securing documents with passwords
- Securing documents with certificates
- Certificate security
- Encrypt a PDF or PDF Portfolio with a certificate
- Change encryption settings
- Remove encryption settings
- Sharing certificates with others
- Get certificates from other users
- Associate a certificate with a contact
- Verify information on a certificate
- Delete a certificate from trusted identities
- Securing documents with Adobe LiveCycle Rights Management ES
- Setting up security policies
- Digital IDs
- Removing sensitive content
- Chapter 9: Digital signatures
- About digital signatures
- Comparing ink signatures with digital signatures
- Setting up signing
- Setting up signature validation
- Signing PDFs
- Validating signatures
- Signatures panel overview
- Validate a signature manually
- Validate a timestamp certificate
- View previous versions of a signed document
- Compare versions of a signed document
- Trust a signer’s certificate
- PDF Portfolios and digital signatures
- XML data signatures
- Checking the validity of a signature
- Establish long-term signature validation
- Manage trusted identities
- Chapter 10: Accessibility, tags, and reflow
- Accessibility features
- Checking the accessibility of PDFs
- Reading PDFs with reflow and accessibility features
- Creating accessible PDFs
- Making existing PDFs accessible
- Chapter 11: Editing PDFs
- Page thumbnails and bookmarks
- Links and attachments
- Converted web pages
- Articles
- Text and objects
- Setting up a presentation
- Document properties and metadata
- Layers
- Actions and scripting
- Using Geospatial PDFs
- Chapter 12: Searching and indexing
- Chapter 13: Multimedia and 3D models
- Multimedia in PDFs
- Interacting with 3D models
- Displaying 3D models
- 3D toolbar overview
- Examples of model rendering modes
- Change rendering mode, lighting, projection, and background
- Model Tree overview
- Hide, isolate, and change the appearance of parts
- Create cross sections
- Measure 3D objects
- Measuring preferences
- Change camera properties
- Set 3D views
- 3D preferences
- Comment on 3D designs
- Run a JavaScript
- Chapter 14: Color management
- Chapter 15: Printing
- Chapter 16: Keyboard shortcuts
121
USING ACROBAT X STANDARD
Collaboration
Last updated 10/11/2011
More Help topics
“Save the PDF with comments” on page 126
“Online Services preferences” on page 116
Start an email-based review
When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge comments
that you receive. (Form fields in a PDF
aren’t fillable during the review.) After initiating a shared review, you can also
start an email-based review with the same PDF.
Start the review
Before you start an email-based review, make sure that your email application is configured to work with Acrobat. (See
“Select an email application for reviews” on page 119.)
1 Choose Comment > Review > Send for Email Review.
2 If prompted, enter information in the Identity Setup dialog box.
3 Specify a PDF if it isn’t already open, and then click Next. The PDF that you specify becomes the master file. You’ll
merge comments you receive from reviewers into this file.
4 Specify reviewers by typing their email addresses. Insert a semicolon or a return between each address. Click
Address Book to select email addresses from your email application address book.
5 Preview and edit the email invitation as needed, and then click Send Invitation.
A copy of the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents
commenting tools and instructions.
Merge comments
After you receive comments from reviewers, you can merge the comments into the master PDF.
1 After a reviewer sends you comments, open the attached file in your email application. If the email application can’t
find the original version of the PDF, it prompts you to browse for it.
Note: It’s possible to forward comments to the initiator if you didn’t initiate the review. First merge these comments into
your copy of the PDF. Then send the comments (see
“Send comments in email” on page 124). If you’ve sent your comments
already, the initiator receives only new comments. Merged comments retain the original author name.
2 If you initiated the review, the Merge Comments dialog box appears. Select one of the following options:
Yes
Opens the master copy of the PDF and merges all comments into it. After comments are merged, save the master PDF.
No, Open This Copy Only Opens the reviewer’s copy of the PDF with comments. If you select this option, you can still
merge comments by choosing Comments
> Merge Comments Onto Master PDF.
Cancel Closes the reviewer’s PDF that contains comments.
You can hide comments that you don’t want to merge by using the Show menu in the Comments list. Save and reopen
the PDF, and then select Yes in the Merge PDF dialog box.