Operation Manual

120
USING ACROBAT X STANDARD
Collaboration
Last updated 10/11/2011
If all recipients are within a local area network, network folders and SharePoint servers are the best choices for a
comment server. Network folders are generally the cheapest and most reliable. To initiate a review on a SharePoint
server, the initiator must use Windows. However, participants can use either Windows or Mac OS.
WebDAV servers (web servers that use the WebDAV protocol) are best used only if your reviewers are outside a
firewall or a local area network.
Starting a review
Start a shared review
The shared PDF that you send includes the Annotation and Drawing markup panels, and instructions in the document
message bar.
1 Choose Comment > Review > Send For Shared Review.
You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word.
Choose Adobe PDF > Convert To Adobe PDF And Send For Review. For Office 2007/2010 applications, choose
Acrobat > Create And Send For Review.
2 If prompted, specify a PDF.
3 Choose a delivery and collection method. You can use Acrobat.com, your own internal server, or a server profile if
you have already created one. (For more information, see
“Choosing a distribution option for reviews and forms”
on page 118.) Then follow the onscreen instructions.
4 On the email screen, specify the following settings as needed:
Delivery Method Click to specify a different delivery and collection method from the one that is currently selected.
To, Cc Enter the email addresses of your reviewers. Insert a semicolon or a return after each address. Click the To or
Cc button to select email addresses from your email application address book.
Subject, Message Preview and edit the email subject and message as needed. Acrobat saves any changes you make and
displays them the next time you send a document for review. To use the default email message, click Reset Default
Message.
Access Level (Acrobat.com only) Specifies who can download the file from Acrobat.com. You can limit access to only
the recipients of your email, or you can allow open access to anyone who knows the URL.
Review Deadline Click to specify a different date or no deadline. After the review deadline expires, reviewers cannot
publish comments.
Note: If the review deadline expires while a reviewer has the document open in Acrobat, then the reviewer can publish
comments before closing the document.
Allow Page View Sharing And Chat Collaboration In This Document (Acrobat.com only) When selected, reviewers can
use the Collaborate Live feature to open and share the PDF in a live chat session.
5 Click Send.
Acrobat creates a copy of the shared review file, named [original filename]_review.pdf, in the same folder as the
original file you specified for the review.