Operation Manual

119
USING ACROBAT X STANDARD
Collaboration
Last updated 10/11/2011
For an alternate workflow where initiators host documents on Acrobat.com, but recipients use email attachments, read
Patti Sokol’s article
Acrobat.com for comment/review and forms distribution.
Internal server
You can use your own internal server location if your recipients work behind a firewall and all have access to a common
server. The server can be a network folder, a Microsoft SharePoint workspace (Windows only), or a web server folder.
You can include a link to your distributed PDF or send it as an attachment in an email message. For reviews, Acrobat
uploads published comments to the server. For forms, Acrobat stores responses on your hard drive as they are
returned.
Note: Web server folders are not available for form distribution.
When you specify your own server, the wizard prompts you to save a profile with the server location and the
distribution options you chose. The next time you distribute a PDF, the saved profile is available as an option in the
wizard.
Email
The Distribute Forms wizard has an option for sending a form as an email attachment. You can send the form using
your own email client. You can also use the wizard to create an email message in which the form file is attached. Once
your recipients fill out and submit the form, the responses are returned to your mailbox. Each response is copied into
a PDF Portfolio responses file, which you can organize and export to a spreadsheet.
The Send for Shared Review wizard lets you either email a link to the pdf, or attach the pdf to the email.
Select an email application for reviews
You need an email application and a mail server connection for email-based reviews and to send comments. Acrobat
supports most email applications. If you have more than one email application installed, you can specify which
application starts when Acrobat sends a PDF. Do one of the following:
• (Windows) Double-click Internet Options in the Control Panel. In the Internet Properties dialog box, select the
Programs tab, and then select the preferred email application. Restart Acrobat to activate the change.
• (Windows) Change the MAPI settings in your email application. Acrobat and Reader use the Messaging
Application Program Interface (MAPI) to communicate with your email application. Most email applications
come with MAPI settings to handle this communication. For more information on configuring your email
applications, see the email application’s Help.
• (Mac OS) In Mail, choose Mail > Preferences, select General, and then choose the preferred email application from
the Default Email Reader menu. Restart Acrobat to activate the change. If your application isn’t listed, choose Select
from the menu and browse to the location. If you select an application that isn’t listed in the Default Email Reader
menu, Acrobat does not necessarily support it.
Specify a server
If you distribute a PDF using your own server location, you can specify a network folder, a Windows server running
Microsoft SharePoint Services, or a web server folder. Participants must have read and write access to the server you
specify. Ask your network administrator to provide a suitable server location for storing comments. No additional
software is required to set up a server.
Note: Web server folders are not available for form distribution.