Operation Manual

494
Preflight (Acrobat Pro DC)
Last updated 4/7/2015
About inventory reports
An inventory report shows resources used in a PDF, including color spaces, images, patterns, shadings, metadata, and
fonts and glyphs in each font family. Related information is grouped together and arranged on a PDF page so that you
can scan and locate items. You can run an inventory report before or after you run a preflight inspection. Unlike a
preflight results report, which provides only the information requested by checks in the selected profile, an inventory
report does not filter the PDF content. Together, a preflight inspection report and an inventory report can help you
identify and fix problems.
The information in an inventory report can be useful when you perform tasks such as these:
• Exploring files that seem unusual, such as those created by an unknown application, or files with slow screen redraw
or copy-and-paste actions that don’t work.
• Examining processing issues, such as failure to print correctly, or problems encountered during color conversion,
imposition, placement on an InDesign page, and so on.
• Identifying aspects of a PDF that are not ideal, such as the inadvertent embedding of a font because of an unnoticed
space character on a master page, or cropped images with extraneous image data, or objects that are not of the
expected type (such as type or vector objects converted to images or merged with an image).
• Providing additional information about an object besides its presence. For example, by locating a spot color in the
inventory report, you can determine whether it is used by itself or in combination with other colorants, such as in a
duotone image. Or you can determine which glyphs in a font are embedded, what they look like, and which
character they are supposed to represent. This information can help you resolve a missing-glyph error.
• Exploring XMP metadata embedded with the file, such as its author, resolution, color space, copyright, and
keywords applied to it. This information is stored in a standardized way using the Extensible Metadata Platform
(XMP) standard.
Create an inventory of PDF content
1 In the Preflight dialog box, choose Create Inventory from the Options menu.
2 Select the types of objects and resources you want included in the inventory. In addition to fonts, colors, images, and
so on, you can include the following information:
Form XObjects
Objects that are referenced within a PDF. For example, if a PDF contains many occurrences of the same object, it
exists as a single resource that is referenced many times.
Include XMP Metadata
Includes information embedded in the PDF that can be used by an XMP-enabled application or device in the
workflow. This information can include meaningful descriptions and titles, searchable keywords, the author’s name,
and copyright information. If you select Include Advanced Fields, you can include the fields and structures used for
storing the metadata using namespaces and properties. This advanced information appears as a text-based tree view
of all the XMP data in the PDF, both for the document as well as for those images in the PDF for which XMP
metadata is present.
Note: You can also view the metadata for the PDF document as a whole in the Document Properties dialog box. Choose
File > Properties, click the Description tab, and then click Additional Metadata. To see the advanced fields, click
Advanced from the list on the left.
3 (Optional) Save the report.