Operation Manual

270
Reviews and commenting
Last updated 4/7/2015
Import Comments
Note: In Acrobat Reader DC, commenting features are available only in PDFs that have commenting enabled. PDFs in a
review workflow typically include commenting rights.
Comments can be imported from a PDF document. You can also import comments from a Forms Data Format (FDF)
file or an XFDF file, which is an XML-based FDF file. You cannot open and view FDF files or XFDF files on their own.
1 In the document that you want to receive comments, from the Options menu in the comments list, choose
Import Data File.
Note: To open the comments list, choose Tools > Comments.
2 Choose All Files (*.*) from the file type menu. If you know the file format of the comments you want to import,
choose it.
3 Double-click the name of the document with the comments.
The comment positioning matches that of the file from which they were imported. If comments appear out of place,
the source and recipient PDF documents are likely to be different. For example, if you import comments from a ten-
page document to a two-page document, only comments from the first two pages appear.
Export comments
Note: In Acrobat Reader DC, commenting features are available only in PDFs that have commenting enabled. PDFs in a
review workflow typically include commenting rights.
If you add comments to a PDF that isn’t part of a managed review, you may need to export your comments to send them
to someone, or you may need to import comments you receive. (PDFs in a managed review workflow include special
options that let you send or publish your comments, rather than export them.)
When you export comments, you create a Forms Data Format (FDF) file that contains only comments. Consequently,
FDF files are usually smaller than PDFs. You or another reviewer can then import the comments from the FDF file into
the original PDF.
Export comments to a data file
1 From the options menu in the comments list, choose Export All To Data File.
2 Name the file and choose Acrobat FDF Files (*.fdf) or Acrobat XFDF Files (*.xfdf ) for the file type.
3 Specify a location for the file, and then click Save.
Export selected comments
Note: Exporting selected comments isn’t available in Acrobat Reader DC.
1 In the comments list, select the comments you want to export.
Note: To open the comments list, choose Tools > Comments.
2 From the options menu in the comments list, choose Export Selected To Data File.
3 Name the file and choose Acrobat FDF Files (*.fdf) or Acrobat XFDF Files (*.xfdf ) for the file type.
4 Specify a location for the file, and then click Save.