Operation Manual

254

Reviews and commenting

Last updated 4/7/2015

Note: If the PDF exceeds the 5-MB file-size limit, Acrobat prompts you to send your comments in a Forms Data Format

(FDF) file. The initiator can import this smaller file. To adjust the limit, open the Preferences dialog box and select

Reviewing. Then enter the new value for Send Comments As FDF For Files Greater Than [#] MB.

Publish comments from other reviewers

When you participate in a review, you can receive comments from other reviewers. For example, if a reviewer can’t

access the comment server, the reviewer can send you comments. As another example, suppose that you solicited

feedback from people who weren’t initially invited to the review. Those reviewers can return a copy of the review PDF

to you with their comments. By taking ownership of the comments, you can share them with everyone in the review.

1 Open the PDF that contains comments.

2 Do one of the following:

• Click OK when asked if you want to publish comments for this reviewer. The published comments appear in the

PDF. Your name appears in the title bar and the author’s name appears in the body of the comments, preceded

by the text On behalf of.

To hide On behalf of text, in the Preferences dialog box under Reviewing, uncheck Show “On Behalf of ” text in

comment when user takes ownership of comments in a shared review.

• Click Ye s when asked if you want to merge comments, or click Merge Comments in the document message bar

and then click Send Comments. Add email addresses for other reviewers, as needed, and then click Send.

• In Acrobat or Reader, open a copy of the PDF and choose Comment > Comments List > Options > Import Data

File. Select a file with comments from reviewers. Add email addresses for other reviewers, as needed, and then

clickSend.

Only new or edited comments are published or sent.

Rejoin a review

Use the Tracker to reopen PDFs in an active review. The Tracker only displays PDFs that you’ve saved. If you didn’t save

a PDF the first time you opened it, reopen the PDF from your email application.

1 Choose View > Tracker.

2 In the Tracker, double-click the PDF.

3 Add new comments or edit existing comments. To delete a comment, select it and press Delete. (You can delete only

comments that you made.)

Acrobat DC removes deleted comments from the online PDF the next time it synchronizes comments. If you delete

comments that you sent in an earlier email message, they aren’t deleted in the initiator’s document.

4 Click Publish Comments in the document message bar.

Only new or edited comments are published or sent.