Operation Manual

239
Reviews and commenting
Last updated 4/7/2015
Starting a PDF review
Start a shared review
The shared PDF that you send includes the Annotation and Drawing Markups panels, and instructions in the
document message bar.
1 Choose To o ls > Send For Comments.
The Send for Comments toolset is displayed in the secondary toolbar.
You can also start a shared review directly from other applications that use PDFMaker, such as Microsoft Word.
Choose Adobe PDF > Convert To Adobe PDF And Send For Shared Commenting. For Office 2007/2010
applications, choose Acrobat > Create And Send For Shared Commenting.
2 In the secondary toolbar, click Send For Shared Commenting.
Note: If prompted, select a PDF file that you want to send for shared review.
3 Select the way you want to collect comments from your reviewer and click Next.
4 Select how you would like to host the shared review file and specify the location.
5 Choose a delivery and collection method. You can use your own internal server. Then follow the onscreen
instructions.
6 On the email screen, specify the following settings as needed:
Delivery Method Click to specify a different delivery and collection method from the one that is currently selected.
To, Cc Enter the email addresses of your reviewers. Insert a semicolon or a return after each address. Click the To or
Cc button to select email addresses from your email application address book.
Subject, Message Preview and edit the email subject and message as needed. Acrobat saves any changes you make
and displays them the next time you send a document for review. To use the default email message, click Reset
Default Message.
Review Deadline Click to specify a different date or no deadline. After the review deadline expires, reviewers cannot
publish comments.
Note: If the review deadline expires while a reviewer has the document open in Acrobat, then the reviewer can publish
comments before closing the document.
7 Click Send.
Acrobat creates a copy of the shared review file, named [original filename]_review.pdf, in the same folder as the original
file you specified for the review.
Start an email-based review
When you start an email-based review, you send out a tracked copy of the PDF, enabling you to easily merge comments
that you receive. (Form fields in a PDF aren’t fillable during the review.) After initiating a shared review, you can also
start an email-based review with the same PDF.