Operation Manual

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Reviews and commenting

Last updated 4/7/2015

Select an email application for reviews

You need either an email application and a mail server connection, or a webmail account for email-based reviews and

to send comments. Acrobat supports most email applications. If you have more than one email application installed,

you can specify which application starts when Acrobat sends a PDF. Do one of the following:

• (Windows) Double-click Internet Options in the Control Panel. In the Internet Properties dialog box, select the

Programs tab, and then select the preferred email application. Restart Acrobat to activate the change.

• (Windows) Change the MAPI settings in your email application. Acrobat and Reader use the Messaging Application

Program Interface (MAPI) to communicate with your email application. Most email applications come with MAPI

settings to handle this communication. For more information on configuring your email applications, see the email

application’s Help.

• (Mac OS) In Mail, choose Mail > Preferences, select General, and then choose the preferred email application from

the Default Email Reader menu. Restart Acrobat to activate the change. If your application isn’t listed, choose Select

from the menu and browse to the location. If you select an application that isn’t listed in the Default Email Reader

menu, Acrobat does not necessarily support it.

Specify a server

If you distribute a PDF using your own server location, you can specify a network folder, a Windows server running

Microsoft SharePoint Services, or a web server folder. Participants must have read and write access to the server you

specify. Ask your network administrator to provide a suitable server location for storing comments. No additional

software is required to set up a server.

Note: Web server folders are not available for form distribution.

If all recipients are within a local area network, network folders and SharePoint servers are the best choices for a

comment server. Network folders are generally the cheapest and most reliable. To initiate a review on a SharePoint

server, the initiator must use Windows. However, participants can use either Windows or Mac OS.

WebDAV servers (web servers that use the WebDAV protocol) are best used only if your reviewers are outside a firewall

or a local area network.