Operation Manual

107
USING ACROBAT 9 STANDARD
PDF Portfolios and combined PDFs
Last updated 9/30/2011
Share PDF Portfolios
Share a PDF Portfolio with others either by sending it in an email or by uploading it on Acrobat.com, a free, secure
web service.
Email a PDF Portfolio
❖ From the share menu in the PDF Portfolio toolbar, choose Email.
Share a PDF Portfolio on Acrobat.com
1 From the share menu in the PDF Portfolio toolbar, choose Share Portfolio On Acrobat.com.
2 If prompted, enter your Adobe ID and password, or create an ID if you don’t have one.
3 As needed, click Share More Files to add additional files. You can share many types of files on Acrobat.com, not
just PDF files.
4 In the email screen, do the following and then click Send:
• Enter the email addresses of the recipients. Click the To or Cc buttons to select email addresses from a Lotus Notes
or Microsoft Outlook address book. Insert a semicolon or a return between each address.
• Customize the email subject and message as needed. To use the default email message, click Reset Default Message.
• Choose an option from the Access Level menu to specify who can open and download the file.
Acrobat uploads the files you specified on Acrobat.com, and send the recipients an email with a link to the files.
Other functions enabled in PDF Portfolios
These commands are available for component files in PDF Portfolios:
Extend Forms Fill-In & Save In Adobe Reader Enables Reader users to save form data and digitally sign component
PDFs. For more information, see
“Enable Reader users to save form data” on page 174.
Reduce File Size Reduces the file size of component PDFs. For more information, see “Reduce file size by saving” on
page 123.
Secure Portfolio With Password Adds document security to a PDF Portfolio or to component PDFs within a PDF
Portfolio. For more information, see
“Securing documents with passwords” on page 216.
Note: Other security features are also available for PDF Portfolios and component files in PDF Portfolios. For more
information, see
“Security” on page 208.
OCR Enables you to search, correct, and copy the text in scanned component PDFs. For more information, see
“Recognize text in scanned documents” on page 63.
Add unifying page elements Adds, updates, and removes headers, footers, Bates numbers, backgrounds, and
watermarks to component PDFs. For more information, see
“Adding unifying page elements” on page 109.
Print Prints component documents. For more information, see “Print PDFs in a PDF Portfolio” on page 353.
Other options for combining files
In addition to the options listed here, you can combine content from two pages into one. See Donna Baker’s tutorial
at
Combining Page Content in Acrobat 9 Pro.