User`s guide

6-18 A-63054 February 2004
Separating documents You can separate documents using the following methods:
• with a bar code
• with an OCR indexing zone
• with a patch code (see the section entitled “Patch Setup dialog box” in
Chapter 5 for more information)
• with a blank page (see the section entitled “Blank Page Setup dialog box”
in Chapter 8 for more information)
• automatically after x pages
• by clicking on the New Document icon on the Button bar
• by pressing Enter during scanning
• by cutting off a part of a document using the Saw tool to create a
new document
To separate documents with a bar code:
1. Define the zone where you expect to find the bar code.
2. Check the Document separation option.
3. Fill in the Keep bar codes with mask and/or Minimum length field in the
Properties tab if you wish to restrict document separation to a specific bar
code value or mask.
4. Check the Delete page option to delete the page containing the bar code
that started the new document.
This is important when inserts are used for the purpose of document
separation and do not contain any significant information. The bar code,
however, is still available for document level indexing.
5. Select Rotate based on bar code in the Properties tab if you want to
rotate all the pages in the document in the same orientation as the
orientation of the bar code on the Document Header.
NOTE: Rotating the document based on bar code does not work when the bar
code separator page is deleted.
Example
Mask = “ER”9(8)”-“999 Minimum length = 14: Only bar code values with a
length of 14 characters, starting with the string “ER” followed by eight numeric
characters, a hyphen and three numeric characters will start a new document.
For instance, the patient number bar code on the cover sheet of a folder starts
a new document. The patient number can, in that case, also be used as a
document index.
NOTE: If a bar code in the same zone creates a batch with a certain value and
a document with another value, two zones must be drawn on top of
each other.