Specifications

Bid Proposal Due by 2:00pm Friday May 2, 2014 2
INSTRUCTIONS TO BIDDERS
1. Sealed Bids will be received NOT LATER THAN 2:00 pm, May 2, 2014 at the
Union School District, Central Office, 354 Baker St., Suite 2, Rimersburg,
PA 16248. A signed bid proposal form should accompany all bids.
2. The District reserves the right to reject any and all bids.
3. The Scope of the project is to provide the one time purchase of equipment and
installation necessary to implement this solution.
4. Union School District is exempt from state sales tax and will furnish a Tax
Exemption Certificate when requested.
5. Bid prices shall reflect all discounts to the purchaser.
6. Any delivery charges to Union School District must be reflected in the bid prices.
7. Bid totals should be for each building and if the Vendor is awarded both
buildings, any discounts should be reflected in the bid price for the total package.
8. In the event that Union School District has accepted and paid for this service, but
should discover at a later date that this service does not conform to specifications
or other quality standards as stated, the bidder shall replace any or all of the
service(s) received by Union School District with service(s) that meet the
specifications and conforms to the standards as stated, without extra charge to
Union School District.
9. The requirements/specs for this project are listed at the bottom of this document.
10. All specific items listed in the specs are for reference only. If you use other
items that what is listed in the specs, please list on the deviation form and attach
supporting documentation.
11. There is a scheduled walk through on April 22, 2014 at 10:00 am. The walk
through will begin at the High School. Please notify via email to Bryan Eaton that
you will be attending this walk through.
12. Bid #1 is for the VMS only. Alternate Bid for the VMS and Camera replacement.
If the Alternate Bid (VMS and Cameras) is chosen, Union School District will be
responsible for all PoE devices and Patch Panels to connect the IP cameras to
the existing network.
Timeframe
 Sealed Bids are due by 2:00pm Friday May 2, 2014 to Union School District
Business Office
 Bids will be opened at 2:01 pm Friday May 2, 2014 in the Business Office
 The bid is expected to be awarded on May 16, 2014. Notification of the awarded
bid will be posted on the district’s website at that time.
 Installation should begin once school is out of session - Approximately June 9,
2014 (Date subject to change)
 Installation must be completed by August 15, 2014