timeQplus User Guide Publication: Date of Publication: Revision: 06-0414-000 Sept.
Contacting Acroprint When contacting customer support, please have your product CD and registration information available. Mailing Address: Acroprint Time Recorder Company, Inc timeQplus Support 5640 Departure Drive Raleigh, North Carolina 27616 Phone: Toll Free: (800) 334-7190 Web/Internet: Email: supportdept@acroprint.com Website: http://www.acroprint.com ii 06-0414-000 Rev.
Table of Contents Welcome .......................................................................................................................... 1 Getting Started ................................................................................................................ 2 Before Getting Started................................................................................................................ 3 timeQplus Setup Wizard.......................................................................
ADP Version 7.0....................................................................................................................... 41 Generic V2.0 ............................................................................................................................ 42 Generic ASCII file Export ......................................................................................................... 43 Genesys & Oryel Payroll Export....................................................................
Welcome The timeQplus system allows a company's time & attendance to be managed from a single Windowsbased PC.
Getting Started This chapter provides information on how to get started with timeQplus. It contains the following sections: ¾ Before Getting Started ¾ timeQplus Setup Wizard 2 06-0414-000 Rev.
Getting Started Before Getting Started Before using timeQplus for the first time, you may find it helpful to have your company’s pay period and time and attendance policies handy. Here is a list of configuration settings you will review and modify as needed: 1. Adjust the following items located in the Setup section as desired: • Current Pay Period Start Date • Pay Period Length • Pay Period Start Date • Holiday pay policies • Time card approval policies • Date Format • Time Totals Format 2.
Getting Started timeQplus Setup Wizard The first time you launch timeQplus, the system will open the timeQplus Setup Wizard. This wizard will walk you through a setup procedure to establish the initial settings for your timeQplus system. The application is configured with default settings, however, if you choose, you can simply click through the initial pay period setup, add employees and start clocking IN and OUT.
timeQplus Administrator Functions timeQplus has two level of system access: 1. Administrator – has total access to all system functions and data. 2. Supervisor – has limited access with the ability to view/edit employee information (including time cards) and run reports for assigned employees only. This chapter provides detailed information on timeQplus functions specific to the administrator role.
timeQplus Administrator Functions - Navigation Bar timeQplus Navigation Bar The timeQplus Navigation Bar allows an administrator to manage the timeQplus software. An administrator can update any configuration settings, add and delete employees, approve time cards and TimeSlips, export timeQplus data to payroll, and view/print reports. To see the Navigation Bar, double click the timeQplus icon on your desktop.
timeQplus Administrator Functions - Employees Employees The Employees screen allows an administrator to enter and view all employees and their information. An administrator can add a new employee, delete or modify an existing employee, assign employees to Time Clocks, or assign Work Codes to employees (please reference the Work Codes section in the timeQplus Supervisor Functions chapter for more information).
timeQplus Administrator Functions - Employees To Edit an Employee: • From the Employees screen – On the Employees screen, simply type the updated information directly into the appropriate field and press ENTER. • From the Employee Profile screen – Click anywhere on the row containing the employee to be edited. Click the Detail button at bottom right to launch the Employee Profile window. This screen allows additional employee information to be recorded and saved.
timeQplus Administrator Functions - Employees Employee Options The Employee Options feature allows an administrator to determine the format of time totals viewed by employees using the Virtual Clock. Time can be displayed in either minutes or hundredths. Employee Options also allows employee UserIDs and Numbers to be auto incremented when adding new employees to timeQplus. To Change Employee Options: • Click File on the top menu bar and choose Employee Options.
timeQplus Administrator Functions - Employees • Select the employee’s name in the Unassigned Employees list and click the rightpointing arrow button to move that employee’s name to the Assigned Employees list. Click the Save button to save the assignment. Note: Employees can be assigned to and are able to punch at multiple Time Clocks. Removing Employee Finger/Face/Hand Templates 1. On the Employees screen, select the row containing the employee’s name. 2.
timeQplus Administrator Functions - Messages Messages The Messages screen allows an administrator to display a company-wide or employee-specific message to employees when they punch at a PC on the Virtual Clock. Note: Messages will only appear on the Virtual Clock screen when an employee punches. Messages will not display on connected Time Clocks.
timeQplus Administrator Functions - Setup Setup The Setup screen allows an administrator to adjust variables related to the clock, time calculations, pay periods, holidays and Work Codes. Most items can be changed at any time and the change will be reflected in the total time accumulations for the current and previous pay periods only. To access the Setup screen, click the Setup button on the left Navigation Bar or click View on the top menu bar and choose Setup.
timeQplus Administrator Functions - Setup To Change the Pay Period Length: Be aware that pay periods are a critical part of time and attendance tracking. Changing pay periods can have legal and personnel implications. Exercise caution when changing the pay period after the timeQplus software has been configured and is in use. 1. Click the Modify button in the Pay Period section of the General tab. This will open the Modify Active Pay Periods screen.
timeQplus Administrator Functions - Setup To configure Time Card Approvals preferences: • Check the “Do not export unapproved Time Cards for Hourly Employees” box to prevent the export of unapproved time cards for hourly employees. • Check the “Do not export unapproved Time Cards for Salaried Employees” box to prevent the export of unapproved time cards for salaried employees. • Click the Save button when done.
timeQplus Administrator Functions - Setup • • Description – a description of the work code; optional but can be very useful. Write to Time Clock – Must be checked before the work code can be assigned to employees or used on any Time Clock (including the Virtual Clock). The following applies to Hourly employees only: • A Work Code must have "Write to Time Clock" set before it can be assigned to employees and used on any Time Clock, including the Virtual Clock.
timeQplus Administrator Functions - Shifts Shifts A shift can be defined as a set of rules enforcing company policy for a group of employees, related to start and stop times, lunch times, overtime, and holidays. When an employee is assigned to a shift, the software then refers to the set of rules defined for that shift and applies those rules to that employee's transactions in order to derive the total time accumulations. Up to twelve different shifts can be defined in timeQplus.
timeQplus Administrator Functions - Shifts Example 1: Pay Interval Round time set to 10 minutes. • Punch at 10:14 will be treated as though it occurred at 10:10. • Punch at 10:15 will be treated as though it occurred at 10:20. Example 2: Pay Interval Round time set to 15 minutes. • Punch at 10:07 will be treated as though it occurred at 10:00. • Punch at 10:08 will be treaded as though it occurred at 10:15.
timeQplus Administrator Functions - Shifts • If you have employees that begin work on Day1 but end work on Day2, and the hours worked should be allocated to Day1, set Day Change Offset to the following calculated value: [Shift Stop Time + Shift Stop Round] Example: If your shift stops at 4:30 AM and you have a 30-minute shift stop round, the Day Change Offset is set to [5:00].
timeQplus Administrator Functions - Shifts Shift Rules Check the Shift Rules Enabled box to modify Shift Start, Shift Stop, Round, Grace and Dock values. Click the Save button when finished. If you do not wish to make use of the Round, Grace or Dock features, leave the minutes set to zero. The following table describes each setting in more detail. Shift Name: The name of this shift as you would like it to appear on reports and screen displays.
timeQplus Administrator Functions - Shifts Shift Dock: The number of minutes an employee will lose from their daily total for punching in late or punching out early outside of the parameters of the Shift Grace setting. Shift Dock works together with Shift Grace to determine employees’ calculated work time. If an employee clocks in or out during the time designated as Shift Grace, the employee’s time will not be docked.
timeQplus Administrator Functions - Shifts The following table describes each lunch setting in more detail. Lunch Start: The earliest time of day at which an employee can punch out for lunch. If an employee clocks out before this time, the system assumes the punch does not relate to a lunch period, and lunch rules will not be applied. Lunch End: The latest time of day at which an employee should punch in from lunch.
timeQplus Administrator Functions - Shifts Auto Lunch After: The length of time an employee can be on the clock before the system assumes they have missed punching out for lunch and automatically deducts the Lunch Duration from their hours worked total. If the Lunch Duration field is set to zero, the Auto Lunch After setting will have no effect. Use caution with this setting.
timeQplus Administrator Functions - Shifts Example 2: You pay employees at 1.5 times their pay rate (time and a half) if a given employee works over 40 hours in a week and 2 times the normal pay rate (double time) if the employee works over 48 hours in a week. To implement these rules, set Weekly Level 1 to 40 hours and Weekly Level 2 to 48 hours.
timeQplus Administrator Functions - Shifts Salaried Shift Settings The Salaried shift determines how salaried employees will be paid. To Change Salaried Employee Settings: • Click the Shifts button on the left Navigation Bar or click View on the top menu bar and choose Shifts. Select ‘Salaried’ from the ‘Select a Shift’ drop down list. • Under the General tab, you can specify the number of hours per Pay Period to pay salaried employees. The default value is 40 hours, which can be updated if necessary.
timeQplus Administrator Functions – Punch Editing Punch Editing Punch Editing allows administrators and supervisors to do the following: • Review and edit employee transactions • Adjust the total time accumulations • View the details of transaction totals and how the software calculated the transactions • Add missed punches • Modify Work Codes • Add miscellaneous transactions (Vacation, Sick Time, Other, Holiday, FMLA) • Approve an employee’s time card • Print an employee's time card To acc
timeQplus Administrator Functions – Punch Editing Managing Transactions To insert a transaction: • On the Punch Editing screen, select employee from the ‘Select an Employee’ drop-down list. • Select the appropriate pay period from the ‘Choose a Pay Period’ drop-down list. Be certain to confirm transaction being inserted occurs within the date range of the pay period.
timeQplus Administrator Functions – Punch Editing To delete a transaction: • On the Punch Editing screen, select employee from the ‘Select an Employee’ drop-down list. • Select the appropriate pay period from the ‘Choose a Pay Period’ drop-down list. • Click the transaction to be deleted. • Click the Delete button, or simultaneously press the and D keys on your keyboard.
timeQplus Administrator Functions – Punch Editing • When subtracting time, enter a minus sign (-) before the number of hours and minutes. When adding time, simply type the number of hours and minutes to be added. You do NOT need to insert a plus sign (+) in front of the number. • Click the Save button to accept changes or the Cancel button to exit the Edit Totals screen without saving changes.
timeQplus Administrator Functions – Reports Reports The Reports screen allows reports to be generated for preview, print, or export. It also allows administrators to search for past and present employees using the Employee Search button (located in the upper right corner of screen). The search results will contain data on when an employee was added to and, if applicable, removed from the timeQplus software.
timeQplus Administrator Functions – Reports • Select the output (where you want the report to go). Choices include: o Print – print a paper copy of the report o Preview – preview a copy of the report before printing o Export – create an electronic copy of the report. Format options include: Image (*.tiff) Adobe PDF (*.pdf) Web Archive(*.mhtml) Microsoft Excel (*.xls) CSV (*.
timeQplus Administrator Functions – Export Export The timeQplus system is designed to work with most common payroll programs. The Export screen allows employee time and attendance data to be exported to a file so it can later be imported into a database, spreadsheet, payroll software, or payroll service provider. To access the Export screen, click the Export button in the left Navigation Bar or click View in the top menu bar and choose Export.
timeQplus Administrator Functions – Export Unapproved Timecards The Unapproved Time Cards window is displayed when attempting to export time card and/or time sheet data to payroll and not all employees’ Time Cards and TimeSlips have been approved. This feature can be disabled by de-selecting the option to require approval in the Setup screen. From this window you can print a list of unapproved time cards and time slips by clicking the Print button or click the Close button to exit.
timeQplus Administrator Functions – Export Custom Export File Builder Click Here to Open an Existing Template Opens a saved Export setup. Insert Quotes Around Non-Numeric Select Y to put quotes around all Alpha or AlphaNumeric values. Note: Quotes will only appear in .txt Export File Formats. Include Column Heading … Select Y to include the Column Heading in the export. Example: the column heading for "Vacation" could be "Vacation", "Vac", "V", etc.
timeQplus Administrator Functions – Export Include in Total Lines Checksum Header Lines Employee Data Lines Trailer Lines Line Terminator: Determines which lines of data are used to compute the Total Lines in the Export. This is used as a checksum or a comparison value by some Payroll programs. Select Y to include the lines in the Total Lines checksum. CRLF - Carriage Return Line Feed CR - Carriage Return LF - Line Feed Custom Custom Line Terminator – appears when Custom is chosen.
timeQplus Administrator Functions – Export User Defined Fields in Export Number of Custom Export Fields; valid values are 0 to 999. This value will set the number of Custom Export fields (lines) in the Properties Table. Totals Exported by: Pay Period Day Export File Format: csv Comma separated values txt Text Document Configure Export File Layout The Export Layout has three sections: 1.
timeQplus Administrator Functions – Export When any other selection except “Fixed Length” is selected from the ‘Field Separator’ drop down list, the Custom Export Properties Table appears as follows: • Export Field – The values in this column are all the data elements that are available for export to a payroll program. Note that the number of “Custom x” data elements is controlled by "User Defined Fields in Export" in the Main Setup Screen.
timeQplus Administrator Functions – Export • Format – The format of each data element can be set as either Alphanumeric, Numeric, Date or Time. To change the default value, click on the field and select the new value from the pull-down list. • Fixed Length – When Fixed Length is chosen for the field separator the "Fixed Length" column will be shown in the Properties Table. Each attribute has a default Fixed Length value. To change the value simply type the new value over the default value, i.e.
timeQplus Administrator Functions – Export Note: QuickBooks may close all windows after this setting has been changed. 4. In the Preferences window, select Payroll & Employees from the scroll box on the left. 5. On the Company Preferences tab, click the Employee Defaults button. 6. If not already, check "Use time data to create paychecks”. 7. Click OK to close the Employee Defaults window, and then click OK again to close the Preferences window.
timeQplus Administrator Functions – Export When adding to QuickBooks employees who already exist in timeQplus, make sure each employee name entered in QuickBooks exactly matches the Export ID of each employee in timeQplus. Exporting timeQplus data to QuickBooks® 1. On the Export screen, select the Output Format: QuickBooks Integration. 2. Click the Export button Note: If you have never chosen a QuickBooks® company file (*.
timeQplus Administrator Functions – Export • Employees – Before you can import Time Card data to Peachtree Complete Accounting, you must make sure that the employee IDs assigned to the employees in Peachtree match the Export IDs for each of the employees defined in the timeQplus software. Mismatched employee IDs will generate an error when attempting to import to Peachtree Complete Accounting and may cause unexpected results.
timeQplus Administrator Functions – Export Sick Pay Item Code The Peachtree Pay Item Code associated with Sick Pay Other Pay Level The Peachtree Pay Level (1-20) associated with Other Pay Other Pay Item Code The Peachtree Pay Item Code associated with Other Pay Output Field Titles This value should match the Peachtree Import option chosen when executing the actual import to Peachtree. The default is NO. Batch Sequence Number The first ticket number that will be used in the resultant output file.
timeQplus Administrator Functions – Export Pay Number The numeric ADP Pay Number Overtime Level 2 Pay Code The value to use in the ADP import Coded Hours field for Overtime Level 2 Hours Overtime Level 2 Pay Code Name The name of the value to use in the ADP import Coded Hours field for Overtime Level 2 Hours Vacation Pay Code The value to use in the ADP import Coded Hours field for Vacation Hours Vacation Pay Code Name The name of the value to use in the ADP import Coded Hours field for Vacation H
timeQplus Administrator Functions – Export Generic ASCII file Export The timeQplus software exports employee profile and time card data to a Generic ASCII delimited file based on values entered for the following fields. Click a row and then click the Edit button to edit a column header. Click a row and then click the up/down arrows to maneuver a row to its appropriate position. Click the Save button when done.
timeQplus Administrator Functions – Export N4 Numeric 4 decimals implied File Layout If an employee only has hours worked with no cost center or rate overrides, the following layout may be used.
timeQplus Administrator Functions – Export 7 28 1 AN Literal ‘1’ 8 29-30 2 N Earning number Ex ‘01’ for Regular 9 31-36 6 N2 Hours, Units or Dollars and Cents 10 37-42 6 N4 Rate Override (space fill if none) 11 43-44 2 N Earning number Ex ‘02’ for Overtime 12 45-50 6 N2 Hours, Units or Dollars and Cents 13 51-56 6 N4 Rate Override (space fill if none) 14 57-62 6 A Space Fill 15 63-80 17 AN Cost Center Override PayChex Paylink Export timeQplus exports employee pr
timeQplus Administrator Functions – Export Vacation Export as Deduction If checked, export Vacation as a deduction (otherwise as earning) Holiday Export as Deduction If checked, export Holiday as a deduction (otherwise as earning) Sick Export as Deduction If checked, export Sick as a deduction (otherwise as earning) Other Export as Deduction If checked, export Other as a deduction (otherwise as earning) Sequence The PayChex Preview Import Sequence Number PayChex IM0007 Import File timeQplus expor
timeQplus Administrator Functions – Export Heartland Plus One Fixed Length File This page describes the file format Heartland PlusOne will accept. If a file does not match these specifications, it will not import correctly. Imported files should be verified by the payroll user prior to submitting to assure accuracy. • Company Identifier – Heartland Company Identifier. • Pay Codes – Earnings code defined in Heartland Payroll.
timeQplus Administrator Functions - Supervisors Supervisors As previously mentioned, timeQplus has two levels of system access: Administrator and Supervisor. Both types are managed on the Supervisors screen. All users defined as administrators have access to the Supervisors screen, which allows them to add/delete other administrators and supervisors, reset user passwords, and edit a supervisor’s list of assigned employees.
timeQplus Administrator Functions – Supervisors An Administrator/Supervisor may change his/her password at any time by logging in and choosing Change Password from the File menu (on top bar). This will open the Change Password dialog box. Enter the desired new password in the New Password field as well as in the Confirmation field. Both entries must be identical. Click the Ok button to change the password. Click the Cancel button to exit.
timeQplus Administrator Functions – Supervisors Supervisor Preferences The Supervisor Preferences feature allows you to modify your individual preferences for Time Totals Format and whether you want the Punch Comment dialog box to display by default when you insert punches through the Punch Editing screen. To view or change your Supervisor Preferences: • Log in to the timeQplus software. • Click File on the top menu bar and choose Supervisor Preferences.
timeQplus Administrator Functions – Time Clock Time Clock The Time Clock screen allows an administrator to configure and manage Time Clocks that are used with timeQplus. To access the Time Clock screen, click the Time Clock button on the left Navigation Bar or click View on the top menu bar and choose Time Clock.
timeQplus Administrator Functions – Time Clock Adding an Ethernet Connected Time Clock • • • • • • • Click the Time Clock button on the left Navigation Bar or click View on the top menu bar and choose Time Clock. If you’re adding a hand punch, click the Hand Punch button on the left Navigation Bar or click View on the top menu bar and choose Hand Punch. Click the Ethernet tab on the left of Time Clock Manager screen. Click the Add Time Clock button. The "Add Time Clock wizard" window will appear.
timeQplus Administrator Functions – Time Clock • • • The "Test Connection" window will appear and indicate if the Time Clock was successfully connected to timeQplus. If so, click the Next button. If not, click the Back button to review the setup information on the previous window and try again or click Cancel to exit the wizard and diagnose the problem. When a successful connection is made, the next window will ask if you want to Clear Transactions (aka punches) on this Time Clock.
timeQplus Administrator Functions – Time Clock • On the last screen, although not required, performing a manual poll is highly recommended. Click the Finish button to exit the wizard. The Time Clock should now appear in the list. 54 06-0414-000 Rev.
timeQplus Administrator Functions – Time Clock Adding a Serial Connected Time Clock Make sure the Time Clock is powered on and you have a USB cable connected correctly to the timeQplus Server or client PC. Note: Serial connectivity is only available with Biometric (Finger), Proximity, and Hand Punch Time Clocks. Step 1 - The Server/PC • Navigate to Control Panel>Device Manager>Ports • Locate the Time Clock just connected and note the COM#. This # will be input as the Serial Port # later.
timeQplus Administrator Functions – Time Clock • • • • • • • • The Proxy Server field defaults to the tQp Server machine. Click the search button and select the proxy server designation for the computer to which this time clock is physically connected. Select the correct values for Serial port, Baud Rate, Device ID, Time Zone, and Time Clock type. Enter a description, which is optional, but recommended.
timeQplus Administrator Functions – Time Clock Adding a USB Flash Drive Time Clock This communication type is used when a Time Clock cannot be connected via an Ethernet or a Serial Connection. It is essentially not connected at all so data is transferred to and from the Time Clock using a USB flash drive. • Click the Time Clock button on the left Navigation Bar or click View on the top menu bar and choose Time Clock. • Click the USB flash drive tab on the left of Time Clock Manager Screen.
timeQplus Administrator Functions – Time Clock • When you have assigned [or removed] all the desired employees on that Time Clock, click the Save button. Note: Occasionally, a Time Clock may display a red dot to the left of its name (indicating a loss of communications). This condition almost always indicates a problem with your company LAN. Normally, the communications connection would be re-established automatically at the next polling interval, when the software polls the Time Clocks.
timeQplus Administrator Functions – Time Clock Note: For a facial recognition Time Clock, skip to step 6. 4. Select ‘PenDrive Mng’ and press ‘OK’. 5. Select ‘UpLoad User’ and press ‘OK’. You will see ‘Copy Data Suc‘ when upload is complete. 6. Press Menu > Dn/Upload > Upload User. You will see ‘Upload Successfully’ when upload is complete. 7. Remove flash drive. Now employees can punch as needed. Method 3 - Manually Adding Employees to the Time Clock: You can add employees directly to the time clock.
timeQplus Administrator Functions – Time Clock • To view transaction data before importing, highlight a data file and click ‘View file transactions’. • To import transaction data, highlight the file(s) you wish to import and click ‘Import selected files…’ To select multiple files, press and hold the CTRL key while clicking the file name(s). • After the import is complete, you will be prompted to backup the file(s).
timeQplus Administrator Functions – Time Clock • Click Ok when done or Cancel to exit. To manually poll or update a single connected Time Clock: • Navigate to the Time Clock screen and click the appropriate tab on the left. • Click a Time Clock in the list to highlight and then click the Poll Clock button. • Click a Time Clock in the list to highlight and then click the Update Clock button.
timeQplus Administrator Functions – Time Clock This Time Clock is now moved from the Ethernet or Comm Port connections tab to the USB Flash Drive connection tab. All employees assigned to the Time Clock will still remained assigned. Note: If you want to assign additional employees, you will have to add them to the Time Clock manually or via a Flash Drive. To change a Time Clock’s connection type from USB to Ethernet or Serial: • Select the desired USB Flash Drive Time Clock and click "Time Clock Details".
timeQplus Administrator Functions – Time Clock Copying Multiple Finger Templates from One Time Clock to Another timeQplus is capable of storing only one (1) primary finger template for each employee; however the TQ600B Time Clock is capable of storing up to ten (10) finger templates for each employee.
timeQplus Administrator Functions – Hand Punch Hand Punch A new install key is required to be able to see the Hand Punch button and screen unless it was supplied as a new purchase. A Hand Punch time clock can be connected to the timeQplus software via an Ethernet or Serial connection only. Select the appropriate tab on this screen when adding a hand punch. An employee cannot use a UserID and Password combination to punch.
timeQplus Administrator Functions – System Utilities System Utilities Date Tools The Data Tools tab of the System Utilities screen allows an administrator to manage important configuration options and troubleshoot the timeQplus database, as well as upgrade the number of employees allowed by the system. • Select System Language – Click the appropriate button to select the desired system language. The default is English. Note: Changing the language setting will require restarting the system.
timeQplus Administrator Functions – System Utilities profiles and punch data unless the Administrator performing this operation chooses to keep existing employees in the database. • Initialize Users – Deletes all users (both Administrators and Supervisors) defined on the Supervisors tab except the default admin login ID. The password for the admin login ID is reset to “admin”. • Import QuickBooks – Import employees from QuickBooks.
timeQplus Administrator Functions – System Utilities timeQplus Settings The timeQplus Settings tab of the System Utilities screen allows an administrator to enable and configure the automatic polling and update of all time clocks in addition to resetting the position of the virtual clock. Note: The settings on the timeQplus Settings screen apply to all online Time Clocks. • Enter the desired Polling Interval (in minutes).
timeQplus Supervisor Functions This chapter provides detailed information on timeQplus functions specific to the supervisor role. It contains the following sections: ¾ timeQplus Navigation Bar ¾ Employees ¾ Messages ¾ Punch Editing ¾ Reports ¾ Time Clock 68 06-0414-000 Rev.
timeQplus Supervisor Functions timeQplus Navigation Bar The timeQplus Navigation Bar for supervisors allows them to view/edit employee information, approve time cards and TimeSlips, and view/print reports. To see the Navigation Bar, double click the timeQplus icon on your desktop. Ensure that you are connecting to the correct server and then enter your Supervisor Login and Password.
timeQplus Supervisor Functions Employees On the Employees screen, supervisors can view/edit employee information or assign Work Codes to employees. This applies to assigned employees only. To access the Employees screen, click the Employees button on the left Navigation Bar or click View on the top menu and choose Employees. To edit an employee’s information: • From the Employees screen – On the Employees screen, simply type the updated information directly into the appropriate field and press ENTER.
timeQplus Supervisor Functions Work Codes To edit an employee’s list of work codes: • On the Employees screen, click the row containing the employee’s name. • Click the Work Codes button to display the Employee Work Codes screen. • From the “Choose a Pay Period” drop down list, select the pay period for which the work code assignments should apply. The selection defaults to the Current pay period.
timeQplus Supervisor Functions • To remove a work code(s) from this employee’s assigned list, click a single work code or, to select multiple work codes, press and hold the CTRL key while clicking each code under the Assigned Work Codes column. Click the left arrow button to move the work code(s) to the Unassigned Work Codes column. To remove all work codes, click the double left arrows.
timeQplus Supervisor Functions • On the Default Work Code screen, select the work code that should be the employee’s default. Check the “Select a different default work code for the future pay period” box to choose a different default work code for the next pay period. Please note that this option is only visible when the chosen pay period is Current. Note: Only the employee’s assigned work codes are populated in the Default Work Code drop down list.
timeQplus Supervisor Functions • If there are no errors, the “Save Changes on Time Clocks” screen is displayed. The work code changes will be sent to each time clock to which the employee is assigned. The Result column will indicate whether the time clock was updated successfully. Messages The Messages screen allows supervisors to display employee-specific messages to their assigned employees when they punch at a PC on the Virtual Clock.
timeQplus Supervisor Functions Punch Editing On the Punch Editing screen, supervisors have access to all of the same functionality as administrators. The only difference is that supervisors have access to their assigned employees only. Please reference the Punch Editing section in the timeQplus Administrator Functions chapter for more details. Reports The Reports screen allows supervisors to generate reports to preview, print, or export.
timeQplus Supervisor Functions Time Clock The Time Clock screen allows supervisors to send employee changes to all time clocks. During the update process, a poll of each time clock is also performed and an accurate IN/OUT status is obtained for each employee. Click the Update Time Clocks button to initiate an update of all time clocks. Once complete, the Result column will indicate whether each time clock was successfully updated.
Virtual Clock This chapter describes the Virtual Clock functions. It contains the following sections: ¾ Login to Virtual Clock ¾ Submit Employee TimeSlip ¾ IN/OUT Board 77 06-0414-000 Rev.
timeQplus User Guide – Virtual Clock Login to Virtual Clock Click the Virtual Clock icon on your Desktop: Enter employee UserID and Password and then press the Enter key or click the Ok button. The following window will appear: • To punch, select a work code from the ‘Work code’ drop down list (if applicable) and then click the Punch button. If a work code is assigned, the ‘Work code’ field will be pre-populated with the employee’s default work code; otherwise, it will be blank.
timeQplus User Guide – Virtual Clock Submit Employee Time Slip This feature is for use by salaried employees for whom overtime pay is not applicable. Access to this feature requires a User ID and Password assigned by a timeQplus Adminstrator/Supervisor. Employees may enter a batch of transactions as a single TimeSlip. This can be useful for employees who wish to submit vacation or holiday hours in advance, or employees who track their own hours and submit their time at the end of each pay period.
timeQplus User Guide – Virtual Clock • When you have finished entering hours and are ready to submit your TimeSlip(s), click the Submit button to submit to the Supervisor. Click the Cancel button to exit the process without submitting. IN/OUT Board The Employee IN/OUT Board displays the most recent known status of all employees. Employees who are clocked in appear in the left pane while employees who are clocked out appear in the right pane.
Glossary The timeQplus system is a Windows-based PC application designed to offer simple yet effective employee time and attendance management. Active Transaction Any time card entry that exists in any active (previous, current, or future) pay period.
Glossary Edit Time Totals The Edit Time Totals feature allows an employee's total time accumulations to be adjusted without altering the punch information. Adjustments can be made, for both current and the previous pay periods, to regular, overtime 1, and overtime 2-hour accumulations. Employee Badge Number This number can be up to 10 digits, must be unique among employees and can range between 1 and 9999999999.
Glossary Hours Summary Report The Hours Summary report lists hours worked by regular and overtime hours for a specified pay period or pay period range. This report can be generated for an individual employee, a specific shift, or all employees. If an employee has any missing punches, an asterisk (*) is display next to that employee’s name. Lunch Duration The standard number of minutes for lunch that will be subtracted from time worked totals.
Glossary Raw Transactions Report The Raw Transactions report lists each transaction in the selected pay period. It allows you to see how and when transactions were entered into the system. Rules Setup Report The Rules Setup report lists all of the Setup rules plus all users, both Administrators and Supervisors for the selected pay period. Shift Dock The maximum number of minutes an employee will lose from time worked totals for punching IN late or punching OUT early.
Glossary The default value for Weekly Overtime Threshold Level 1 is 40 hours. The default value for Weekly Overtime Threshold Level 2 is 168 hours (disabled, logically unreachable). Who's In and Who's Out Report The Who's In, Who's Out report lists the IN/OUT status of all employees. This function is disabled on the original default installations. If Time Clocks are used, the In/Out status will be delayed until the Time Clocks are polled by the software.
