User manual

Advance Features:
It is best that you come to this place after using system and seeing various reports.
Department Maintenance
This is available if system parameters have been setup to use it.
• Enter 2 character code
• Enter 15 character description
Department is useful to see department wise daily OT. In smaller companies you may not use it or
allow all employees to be part of default department “*”.
Shift Maintenance
Do you have following issues?
• Five days a week or Half days (5.5 days a week)
• Late to come / Early to go reporting
• Different working hours for different employees
• Different working hour during some days of year (Ramadan in gulf region)
Go to “Shift Maintenance” for all of above. Just study the screen – it is quite simple to understand
it. It is explained below:
Shift: Enter A1 to A9 and AA to AZ or C1 to C9 and CA to CZ. The “A” are used for day shifts
(start and end is same day). The “C” are used for night shifts (Start and End dates are not same). If
all employees have same working hours and working days, the already created “A1” shift is
enough.
Shift Desc: You can give a description here.
Days per Week: Enter 5 for five day week, 6 for six day week or 5.5 if you have five plus a half
day week.
Auto Deduction 1 & 2: This may not be available if this feature is not used. If used: enter how
much time (in hours) should be deducted from attendance automatically, provided the employee
has worked upto a certain time. For example if you want to deduct 30 minutes every day as all
employees go for tea break from 16:00 to 1630 hours, then enter 0.5 and 16:30 (there is no point
in making tea time deduction if he worked upto only, say 15:30 hours).
STANDARD:
Full Day Hours: Number of hours of attendance given to a person for working on a Normal day
Half Day Hours: Number of hours of attendance given to a person for working on a Half day
(applicable only Days per week is 5.5).
Start Normal (Right Time): Shift starting time on a normal day
Start Normal (Grace Time): If Use is checked, considered late if came to work after this time on
a Normal Day
Start HDay (Right Time): Shift starting time on a Half day
Start HDay (Grace Time): If Use is checked, considered late if came to work after this time on a
Half day.
End Normal (Right Time): Shift End time on Normal Day
End Normal (Grace Time): If Use is checked, considered to have left early if gone from work
before this time on a Normal Day
End HDay (Right Time): Shift End time on Half Day
End HDay (Grace Time): If Use is checked, considered to have left early if gone from work
before this time on a Half Day
Part 3