User manual

3. Out of ‘Tot’ we allocate, Normal Hours (Nml), OT1 and OT2
4. For Weekly off and holidays, ‘Holiday Hours’ (Hol) are automatically given by system to
staff employees (hourly workers don’t get it). From payroll calculation point of view,
accountants will note that ‘Normal’ and ‘Holiday’ hours are same. However it is useful to
see attendance given through actual presence and without presence.
5. Some examples with different configurations and setups (assuming TKA is 0)
System Wide
Shift Setting
Based
Attendance Reader User Based on TAS2000 Calculations
AST EHL MnH MnO MO1 PH AD1 AD2
Actual
IN
Actual
Out
TK
A
IN
After
Adjust
Out
After
Adjust
Temp Tot Nml OT1 OT2
Yes TF 8.5 0.5 1.0 7:53 17:09 8:00 17:15 8.75 8.50 8.5
Yes TF 8.5 0.5 7:52 16:50 7:45 16:45 8.5 8.50 8.5
Yes TF 8.5 0.5 1.0 8:10 20:52 8:15 20:45 11.0 10.5 8.5 2
Yes TF 8.5 0.5 8:10 16:35 8:15 16:30 7.75 7.5 7.5
Yes TF 8.5 0.5 7:55 18:08 8:00 18:15 9.75 9.5 8.5 1
Yes RH 8.5 0.5 1.0 7:53 17:09 8:00 17:15 8.75 9 8.5 0.5
Yes RH 8.5 0.5 7:52 16:50 7:45 16:45 8.5 8.50 8.5
Yes RH 8.5 0.5 1.0 8:10 20:52 8:15 20:45 11.0 11.0 8.5 2.5
Yes RF 8.5 0.5 8:10 16:35 8:15 16:30 7.75 7.5 7.5
Yes RF 8.5 0.5 7:55 18:38 8:00 18:45 10.25 10.5 8.5 2
No TF 8.5 0.5 1.0 7:53 17:09 7:53 17:09 8.766 8.5 8.5
No RH 8.5 0.5 7:53 17:09 7:53 17:09 8.766 9.0 8.5 0.5
No TH 8.5 0.5 7:53 17:09 7:53 17:09 8.766 8.5 8.5
No RF 8.5 0.5 1.0 7:53 17:09 7:53 17:09 8.766 8.5 8.5
No RH 8.5 0.5 8:10 16:35 0.5 8:10 16:35 8.417 8.5 8.5
No RF 8.5 0.5 7:55 18:38 8:00 18:45 10.22 10.5 8.5 2
No RH 2 1 4 8 1 1 8:00 17:00 8:00 17:00 8 8 8
No RH 2 1 4 8 1 1 8:00 9:30 8:00 9:30 1.5 0 0
No RH 2 1 4 8 1 1 9:00 20:00 1.5 9:00 20:00 10 10 8 2.5
No RF 2 1 4 8 1 1 9:00 24:00 9:00 24:00 13 13 8 4 1
No RH 2 1 4 8 1 1 9:00 19:30 9:00 19:30 8.5 8.5 8 0
No RH 2 1 4 0 1 1 8:00 17:00 8:00 17:00 8 8 0 0 8
AST – Adjust Scan Time
EHL – Effective Hours Logic
MnH – Minimum Hours of attendance, else Absent
MOT – Minimum OT1
MxOT1 – OT more than this becomes OT2
PH – Planned Hours
AD1 – Auto deduction 1 (if worked up to 14:00 hours, in this example)
AD2 – Auto deduction 2 (if worked up to 18:00 hours, in this example)
When PH=0, then Holiday hours equal to PH are given automatically, not shown here.
How to Add an Employee without Id (HR department takes few days to issue ID after joining)?
Issue a temporary ID to the newly joined employee and work as usual. When permanent ID is
issued to the employee, “MOVE” the employee from old to new ID (in Employee Master
Maintenance). Ensure correct Proxy ID in the new record. If you are using a card based terminal,
you may have to keep some temporary cards for new employees.
How to Import Employees?
Instead of creating each employee master records manually by using “Employee Maintenance”
screen, employee records can be imported from a text file.
To import:
Part 8
TF=Truncate OT/UT to Full Hour
RF=Round off OT/UT to Full Hour
TH=Truncate OT/UT to Half hour
RH=Round off OT/UT to ha
lf hour