User manual
automatic deduction (in hours) that is made by system. TKA is time keeper adjustment (+/-), done
manually (how, is explained elsewhere). Tot is the total time worked depending on S1…S6, Ded
and TKA.
Calculation is done as follows (The terms Scan and Swipe are used interchangeably):
1. First, Tot is calculated as per steps shown below:
Step 1: Depending on configuration parameter, S1, S2…S6 are or are not re-adjusted. The
configuration parameter in question is:
.
If this is not checked, then original values of swipe times are taken. If it is checked then
the scan times are re-adjusted as explained in box.
Step 2: The scan times (re-adjusted if needed, as explained above) are used to calculate an
intermediate total time worked using formula:
Temp=(S2 - S1) + (S4 - S3) + (S6 - S5) – Ded +/- TKA
In above example Temp=(17:02 – 8:03) – 0.5 + 1.5 = 10.0 hours
Where did Ded value0.5 come from? It came from Shift setup. Since this person is
working in AA shift and the AA shift has been configured to deduct 0.5 hours from
attendance automatically, the same has been done by system.
2. Calculate Tot from Temp, depending on how configuration parameter “Effective Hours
Logic” was set-up as per following steps (choose between No R/O, 15 minutes of R/O or
Truncating, 30 minutes of R/O or Truncating and 1 hour of R/O or Truncating):
Step 1: Out of Temp, PH hours are allocated to Normal (Full Day Hours 8.5 in this
example)
Step 2: The balance is allocated to OT (only if the person is entitled for OT). The OT is
subjected to the “Effective Hours Logic”. In our example balance is 1.5 hours, but
“Effective Hours Logic” dictates that any fraction must be removed from OT. Therefore
0.5 hours is deducted from Temp.
Step 3:
Tot=Temp – 0.5 = 9.5 hours
If “Adjust Scan Time to 0, 15, 30, 45 minutes” is used
Minute: <= 7.5 is adjusted internally to 0
Minute: > 7.5 and <=22.5 is adjusted internally to 15
Minute: > 22.5 and <=37.5is adjusted internally to 30
Minute: > 37.5 and <= 52.5 is adjusted internally to 45
Minute: > 52.5 is adjusted internally to 60
Explanation: If IN is 7:51:23 and OUT is 17:09:10, for
calculation purpose, they are taken to be 7:45:00 and
17:15:00 respectively and the difference is 9.5 hours
Part 8