User manual

Frequently Asked Questions
Q How to close a day?
A Suppose you want to close 15-Aug-2006:
1) Change the date in Time & Attendance Form:
2) Click on ‘Out’ and all employees should be listed there.
3) Click on Incomplete and you should get “No such employee” message
4) If there were any ‘Incomplete’ attendance records, use ‘Scan Maintenance’ to rectify, such that
no employee has ‘Incomplete Attendance’.
5) Click ‘More Operations’ button.
6) Click ‘Close A Day’ button.
7) Click on Close 15-Aug-06
8) Read the BIG message and make sure you are ready to close the day to proceed ahead.
9) It is possible that you are unable to continue due to a reason that is explained in a message.
Resolve that issue and proceed with ‘Close A Day’ again.
How is Normal, OT1and OT2 hours calculation done?
This depends on your system configuration and options chosen which affect globally as well as to
a shift or even a person. But before we go into details, look at the following examples:
DOA is date of attendance, SH is the shift in which this person worked that day and PH is
planned hours (normal hours he is supposed to work that day). S1, S2…S6 etc are the time of first
swipe, second swipe…sixth swipe. S1, S3, S5 are IN and S2, S4, S6 are OUT swipes. Ded is the
Part 8