User manual

• Click on ADD button. A new record is automatically presented with all fields
filled-in (values taken from the Shift Table), ready to be created. If you agree with
the data, simply click the Mouse outside the Record area for it to be created.
Otherwise edit the field that you wish to change and then Create it as described
above.
(Note: you CAN modify scan date and time if required for records you created, later)
Close A Day
Once you are satisfied all attendance data is correct, close the day.
Closing is done by entering the date that you wish to close, in 'Time and Attendance'
form and then selecting this option in 'More Operations'.
You can un-close a day by deleting the closed day's record. This should be avoided
though.
Backup: Ensure that you take periodic backup of database files TASQLDAT.MDB,
TASQLCOM.MDB and TASQLFRM.MDB files.
B) Monthly Operations
• Ensure Sick Leave data is entered (if it is being used and important).
• At the end of the month, once the first working day of the next month is closed, Month
End Procedure is run. This gives attendance data of the month and also removes old
data.
3. Reports
Various reports are available in the system. Some reports are taken on daily basis. Some are taken
on demand.
A) Time Card - for a range of dates. For all employees, just one employee or a cost centre.
B) Absentee Report - This lists absent employees in the shift.
C) Daily Attendance
D) Dept Wise Daily Report
E) Departmental Ovetime
F) All scans of an employee – can be seen in Sick Leave form.
G) Hours works since beginning of the month.
H) Employee List
I) On Leave Employees - List of employees on leave at the time of taking report.
J) On Leave During Month - List of employees on leave during the month.
K) Cost Centre wise Attendance Report
L) Monthly Attendance - Lists Normal hours, OT1 and OT2 worked on daily basis by
employees.
M) Monthly Figures of Attendance, Days to Pay, OT, Absence
N) Mini Payroll – Available only if licensed. As the name suggests it is an absolutely basic
payroll which calculates salary depending on number of days attended. Enter basic pay rate
in Employee master. You can also enter any adjustment for that month (which is made 0
after end of month).
O) Log of Scan Maintenance - Modifications done through Scan Maintenance are listed out.
P) The Exception Reports – incomplete attendance, late comers/early goers, absent, sick leave,
normal leave, leave return based other reports
Part 5