User manual

• To help in easy maintenance of daily attendance, 15 powerful filters are provided in
Daily Attendance Form. When this form is opened, a
warning message appears if attendance data is not complete (i.e. as per the system,
one or more employee has yet not left company at the end of the day’s work).
If all the employees have actually left, then it means that either they have wrongly
punched IN/OUT or forgotten to swipe their card. Correct this situation using “Scan
Maintenance” form, by either modifying an existing scan or creating record
manually.
• This form also contains the button for applying Group Timekeeper Adjustment.
Adjustment is done for a past day (date under ‘status’, in Time & Attendance Form)
for those employees who were added to list using “Maintain Group TKA”.
Using Scan Maintenance
Scan Maintenance form is used for various purposes. You can view scan records of an
employee starting from a given date. To do this, enter Employee ID and the Starting Date
in the form. For an existing record editing is possible:
• You cannot change date and time of scan.
• You CAN change 'Date of Attendance', Shift, Off-day
You can create a New Record (e.g. when an employee forgets to swipe):
• First scroll down to new record (all fields are blank)
• Select one of the six Radio Buttons (S E L L T T) by clicking on it.
S stands for Start of the day scan
E stands for End of the day scan
L (first) stands for Lunch-Out scan (Break 1 OUT, in Shift Maintenance)
L (second) stands for Lunch-Back scan (Break 1 IN, in Shift Maintenance)
T (first) stands for Tea-Time-Out scan (Break 1 OUT, in Shift Maintenance)
T (second) stands for Tea-Time-Back scan (Break 1 IN, in Shift Maintenance)
Part 5