User manual

Reason/Jobbing/Job Costing
TAS2000 has extended features for ‘Non-Attendance’ scans too. What is non-attendance scans?
These are scans that should not affect the attendance of an employee. For example, you want the
employee to scan even when he is going out for and coming back from official work. Obviously
we don’t want to use these scans for attendance purpose and deduct the time he was out of the
office for official work from his daily attendance! Such scans are called ‘Non-Attendance Scans’.
With an appropriate Reader, TAS2000 can handle this situation.
To take this one step further, you may like to know the reason for going out by an employee
(marketing/support/government work etc) in each case. TAS2000 can handle that too.
One further step is Jobbing, i.e. hours spent by an employee on different jobs. TAS2000 has
additional module with various reports for this. This Jobbing module can be very useful for
Construction, Manufacturing, Contracting, Consultancy type of organizations.
Job Costing is the next logical step in this direction. TAS2000 has a very powerful module for
this. The costing can be done based on one of the three cost units (depending on your company’s
policy) – 1) A flat rate for each Trade (like plumbing, welding etc), or 2) Employee’s basic salary
rate or finally 3) Employee’s special job rate (which may include overheads for the employee).
Jobs can also be linked to a customer. In addition, a Job can be further divided into different tasks.
Combining all above, with filtering features, gives a very powerful job costing system.
It is obvious that you need Readers capable of features commensurate with requirements of
sophistication of the application. One need not invest in costly readers if requirements are only
Time & Attendance. On the other hand, if requirements fall into the category of complex job
costing, you need to have appropriate readers.
Job Code, Task Codes need to be created before using in the system.
Job Reports can be seen if that module is licensed.
Using Reason
Reason is a standard feature. You don’t need additional license for using ‘Reason’. The simplest
scenario is where you want employees to register even when they are going out on official work.
This example assumes that you are using our TR4XXX series reader:
1. Ensure that ‘Reason/Job Used’ is checked in Configuration
2. Check ‘Use FunKeys for official IN/OUT’
3. Leave NINOOBOOS1S2 default values
4. Instruct Employees to use F1 and F2 keys for normal attendance scans and F3/F4 keys to
mark back from official work/going out for official work
Sophisticated Reason: If more sophisticated ‘Reason’ is required, you can assign codes to each
‘reason’ and punch that code before swiping the card. You will also have to enter these codes in
‘Reason Master’. You will see ‘Reason’ field in ‘Scan Maintenance’ form. You will also be able
to view reports for ‘Reason’.
Using Jobbing
Jobbing requires additional license (free in Evaluation pack). Usage is like “Sophisticated
Reason”.
1. Ensure that ‘Reason/Job Used’ is checked in Configuration
2. ‘Job Time Calculation’
You now be able to see time spent in each job. You can also maintain ‘Customer’, Task masters.
Part 4