User manual

Similar to above, you can also enter data for Break 1 and Break 2 – if they are used. For example
Break 1 could be for lunch, and you may like to monitor who is going early and coming back late.
Break 2 could be a second break like tea break.
RAMADAN/Special Days
Just as for STANDARD days, you can configure the shift for those days in the year when working
hours are different. In gulf and many Islamic countries it is common that during the month of
Ramadan, working hours are shorter than standard. Please note that you must configure the
system’s “Ramadan Used” to be able to use this feature in Shift Maintenance.
Group TKA Maintenance
This is available if system parameters have been setup to use it. Sometimes the employees do not
use attendance reader for IN/OUT and yet you want their attendance to be included in the system.
You can make a list of such employees and tell the system how their attendance is to be carried
out on normal days and holidays. You can either put exact hours to be added by TKA or use “-1”
to tell the system that the value is to be taken from the “Shift” table. You also disable a record and
later re-enable it in the list.
Later in “Daily Attendance” Form, you have the facility to execute a command, which will
actually do the timekeeper adjustment by simple mouse clicks.
Automatic Action Scheduling
Feature added in version F7.4D7.2C7.4D7.1, there are13 pre-defined actions that can be invoked
automatically. More actions may be added in future versions of TAS2000.
Actions that Send Email need a compatible MAPI based email client on the PC on which
Operations is running that allows other programs to send email through it, otherwise this feature
will not work. We have tested successfully with combinations of Windows 2003 Server + Eudora
3.06 (32 bit for NT), Windows XP Home + Outlook 2000, Windows 98 + Outlook 2000,
Windows 2000 Professional/Server + Outlook 2000.
Action
Type
Action
Frequency
Action
Time
Done Date
Stamp
Use User ID Additional Info
0
D
0:00
-
1
10
-
07
-
04
-
1
TAS2000
TASBACK.BAT
Action types are 0 to 9, A,B and C.
Action frequency can be D (daily) only (current version)
Action time Action 0 and C: when that action should start. For Action 1to B: when it will happen.
Done shows whether that action has been completed or not
Date Stamp will normally display today’s date and is meant for internal use.
Use allows whether the action, although defined, is to be used or not. This way you can
activate/deactivate an Action rather than delete/re-create.
User ID is the user that needs to be logged into Operations for Actions to take place
Additional Info is used differently for different Actions (not used by Action C)
Action Remarks
0 Executes command file named in Additional Info field
1 Sends Email of Absentees and Late Comers after Grace Time is over.
If there are more than one Grace Times (due to different timings of
employees) system automatically schedules next action time.
The list is sent separately for each Cost Centre in-charge and in-charge’s
superior.
The email address is taken from Cost Centre Master and Employee Master.
In Additional info you can enter the number of seconds that must pass
after Grace Time is over before the action is taken. For example, say Shift
starts at 8:00 and you have defined Grace Time as 8:10, but you want to
allow 5 minutes for the records to be downloaded from reader and
Part 3