User guide
Finally, when you have backed up all the directories, put the backup discs
away in a safe place. If there are `extra' directories to back up and not enough
room on the last disc, you will need to format another disc.
Backing up for the
If you are just starting to take backups, you need to format the discs you will
first time
be using for backups, as follows:
1.
Format a new disc for each data disc that you use during the day, giving
it a title based on the data disc's title. See
Formatting discs
for details.
For example, if you only use two discs, titled `Library-disc' and Used',
format a disc called library-copy' and another called 'User1-copy'.
Write the disc title on the label too, in ink.
2.
If you are using a hard disc, you will also need to format a number of
backup discs for the files on it.
There is no hard and fast rule for this, as
the number required depends on how
much information is on the disc and how it is distributed,
but a fairly safe rule
is
to format one
disc for files in root plus one disc for every four directories in
the root.
Thus,
if you are just using a hard disc and there are 15 directories
in
the root,
you will need 5 discs
for
it. If you also use 3 floppy discs during
the day, you
will need a total of 8 discs to make one backup.
3.
Give the hard disc backups consecutively numbered titles, such as
'Hdcopy1',
Hdcopy2', Hdcopy3', etc. Make a list of the directories in
alphabetical order, marking the first four as Hdcopy 1 , the second as
Hdcopy2, etc. This list will tell you which disc to use for which
directories. Place it with the backup discs.
4.
Once you have formatted the discs as described, write today's date on
each one IN PENCIL.
You will also need to prepare two more sets of backup discs, in exactly the
same way, except that you should write yesterday's date on the second set and
the day before yesterday's date on the third set, ALL IN PENCIL.
You will use the three sets of discs in rotation, backing up to set A on the first
day, B the second day, C the third day, A the fourth day and so on. This
helps to protect users from themselves, by ensuring that there are always
copies of yesterday's and the day before's files.
3 MANAGEMENT FACILITIES: SAFEGUARDING DATA
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