User guide
Managing space
There may come a time when FileStore's disc space is running low — for a
floppy disc, the 'Bytes free' figure would fall below about 10,000; for a hard
disc, below about 500,000. If it appears that FileStore's storage capacity is
being used to the limit, you will need to delete some unwanted files. Some
considerations when doing this are:
—
About once a week, you can print a directory tree (using NETMGR) for
the disc's $ directory and circulate it or pin it up on a noticeboard,
together with a warning that the files will only be kept on backup if
`claimed' by a user initialling them on the printout. If nobody claims a file,
delete it, but remember to allow for users who are temporarily absent — for
example on holiday or off sick.
—
Encourage users to delete files as soon as they are finished with them.
—
Discourage users from having identical copies of commonly used files (eg
form letters).
—
Avoid having backup copies of unwanted files.
Availability
When you become aware of files that users are finding helpful, such as form
letters for VIEW, balance sheets for ViewSheet or a tax program for BASIC,
you can make them widely available by storing them in common-access
directories such as LIBRARY or UTILS.
In this way you can help improve the productivity of your organisation while
reducing the number of duplicate files spread throughout the FileStore discs,
so helping reduce space problems.
Keeping records
To simplify extending your Econet system and dealing with problems, you
should keep a written record of the station ids of Communicators and
FileStore units and the printer names, where appropriate. You should also
keep a record of user ids (per disc, if you have sufficient users to warrant using
multiple system discs).
Suitable forms are provided in Appendix 5 for you to photocopy.
Maintenance tasks
While you can carry out most of your responsibilities with FileStore running,
there are a small number of tasks that you may occasionally need to perform
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THE FILESTORE MANAGER'S ROLE
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