User Guide

Chapter 3: Manage mode

Embedding database information in files

If you have embedded the database information in your files and they are copied, moved, or renamed, outside of ACDSee

Pro, the link between the file and the database will be broken, but you can rebuild the database using the embedded data in

the file.

ACDSee Pro uses XMP to embed database information in each file. Only some file formats and file extensions support XMP.

These include GIF, JPEG, DNG, PNG, and TIF. In the case of these file formats, the database information is embedded inside

the file and so you can rename or move the file outside of ACDSee Pro and still be able to retrieve the database information.

For formats that currently do not support XMP, including RAW, PSD, ABR, the database information is written to a sidecar

file that is stored in the same folder as its file. Because a sidecar file is separate from the file itself, you need to rename or

move them together, or you could lose the database information permanently.

Creating and assigning keywords

With ACDSee Pro you can create a master list of keywords and store the list in the database. By using a master list, you can reduce

the number of duplicate or misspelled keywords, and improve your search returns and image management. The database

automatically updates the keywords assigned to files with any changes you make to the keywords in the master list.

To create and maintain the master keyword list:

1. In the Properties pane, on the Database tab, click the Keyword Picker button beside the Keywords field.

2. In the Keyword Picker dialog box, click Edit List.

3. In the Keyword List Editor dialog box, do one of the following:

To create a new keyword, type a new keyword into the New value field, and then click Add.

To delete a keyword, select a keyword in the Value list field, and then click Remove.

To rename a keyword, select a keyword in the Value list field. Click Rename, type a new name for the keyword, and

then press Enter.

4. To assign keywords to your files, select one or more keywords in the Available Keywords list, and then click Assign.

5. To remove a keyword from your files, select a keyword in the Assigned Keywords list, and then click Remove.

6. When you are satisfied with your changes, click OK to close the Keyword Picker dialog box.

Copying and moving files

You can use the Copy To Folder and Move To Folder commands to relocate files and folders on your hard drive, and specify how to

handle overwriting existing files. You can also select from a list of previously accessed folders to save time looking through your

directory structure.

When you use ACDSee Pro to relocate your files, any database information associated with those files is automatically

copied to the new location.

When you do NOT use ACDSee Pro to move or copy your files, you break the link to any database information you have

added to those files. This is because ACDSee Pro cannot track the files. You will lose important categorizing and other

database information. You can fix this by clicking Change Binding and rebinding the database. If you have embedded the