User Guide

ACDSee 12 User Guide
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You can also choose to exclude folders from the database, and keep the contents of those folders separate from your other images
and media files.
When you add database information to a file in ACDSee 12, the file is linked to the database. If you then copy, move, or
rename your files using programs other than ACDSee 12, such as Windows Explorer, the link to the database is broken
and this can cause the loss of database information.
Embedding database information in files
If you edit or add database information, ACDSee 12 automatically tracks these changes and adds the new data to its database. When
you next close ACDSee 12, the Embed Database Information in Files dialog opens and offers to embed the new data into the changed
files themselves. Embedding database information in the files as well as in the database, is a safe way to back up this data and make
it easier to retrieve if you should need to.
For example, once you have created database information about a file, the file is linked to the database. If the file is moved using
Windows Explorer, or any application other than ACDSee 12, the link will be broken. If the link is broken but you also embedded this
data in the file itself, you can rebuild the ACDSee 12 database using the embedded data in the files.
When the data is embedded in the files, you can use ACDSee 12 to rename, move, or copy the file—even to another computer— and
the database information transfers with the file.
To embed database information in a file when you are prompted:
1. Do one of the following:
To embed data in files that are on a network, select the Include Network Drives check box.
To write the information to a sidecar file if the file format does not support embedding inside the file, select the Write
sidecar files for formats that do not support embedded XMP.
To accept the current selection in the dialog and have these options happen automatically in future, select Do not ask
me this again.
2. Click Yes to embed the data in the files. A progress bar appears, followed by the Embed Summary Report dialog that lists
the following:
Items Selected: Indicates the number of files that you selected.
Items Processed: Indicates the number of files actually that were processed. (If you selected files that did not need to
have date embedded, this number may be different from the Items Selected.)
Succeeded: Indicates the number of files that had data embedded.
Failed: Indicates the number of files that, for a variety of reasons, could not have data embedded. (To see the Error Log,
click View Errors.)
3. Click Close.
To embed database information at any time:
You can embed data in files at any time.
Click Tools | Embed Database Information, and then select one of the following:
In All Files: Embeds data for all files.
In Selected Files: Embeds data for any files that you have selected.
ACDSee 12 uses XMP to embed database information in each file. Only some file formats and file extensions support XMP.
These include GIF, JPEG, DNG, PNG, and TIF. In the case of these file formats, the database information is embedded
inside the file and so you can rename or move the file outside of ACDSee 12 and still be able to retrieve the database
information.
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