User Guide

Entering Inventory Sales
78 Simply Accounting
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ACCPAC INTERNATIONAL, INC. Confidential
statements, clear (uncheck) the Clear Transactions When Paid
option in the customer’s record before you enter the sale.
Paid By.
You can select Pay Later for customers for whom you
have entered a customer record, or you can select Cash, Cheque,
or a credit card you have set up. You must select Cash, Cheque,
or a credit card for one-time customers.
For more information about entering sales paid by cash, cheque,
or a credit card at the time of sale, see “Entering a Sale” in
Chapter 13 in the User Guide.
Sold To.
Select a customer from the list; the program fills in the
customer’s address. If the customer is not on the list, you can
enter a one-time customer. (Type the customer’s name, press the
Tab key, and click Continue.) You must receive payment from
one-time customers at the time of sale.
Ship To.
If you select a customer from the list, the program fills
the Ship To field with the ship-to address you entered in the
customer record.
Invoice.
The invoice number displayed automatically is the
next number in the series of invoice numbers. If you wish, you
can type a different number.
Ship Date.
If you select Sales Order or Quote in the Transaction
field, enter the date by which you need to ship the order.
Date.
Enter the date of the invoice, or accept the date displayed.
Item.
Enter the item number of the item you are selling. If you
do not know the item number, press Enter to display a list of
items, then select one. The program fills in the Unit, Description,
Price, and Account fields. You can also add an item “on the fly”
by choosing <Add New Inventory/Service> from the list of
items, clicking the Add button, and then filling in the
information on the screen.
Ship.
If you are entering a sales invoice, enter the number of
units you are selling.
Order.
If you are entering a sales order or quote, enter the
number of units on order.