User Guide

Entering Purchases
Workbook 69
S
wc90wb.doc, printed on 1/3/02, at 11:14 AM. Last saved on 1/3/02 10:54 AM.
ACCPAC INTERNATIONAL, INC. Confidential
If you later try to pay for the shipment you are recording now,
the program will warn you to look for the invoice, so you can
enter any shipping costs or changes in price or payment terms.
Freight.
Enter the cost of freight that cannot be directly
allocated to a specific item. If the freight can be allocated to a
specific item, include it in the Amount field for the item.
Tax totals
(such as
GST, PST
)
.
If you have defined more than
two taxes in your system, then the program calculates and
displays in the Tax totals field, the total tax amount for all items.
If you have defined only one or two taxes in your system, then
the program displays a separate tax field for each tax total, such
as a total GST and a total PST field.
Terms.
If you select Purchase Order or Quote in the Transaction
field, or if you selected Invoice in the Transaction Field and Pay
Later in the Paid By field, the program automatically displays
three fields and fills in the payment terms listed in the vendor’s
record.
You can accept these terms, or change them if the vendor invoice
differs. For purchase orders, enter the payment terms this
supplier generally offers you. If you have no invoice now, you
can fill in payment terms later, when you receive the invoice.
Payment terms include an early-payment discount rate (percent)
and period (in days), and the number of days until the invoice is
due in full.
Discount.
If you select Cash, Cheque, or a credit card as the
payment method, the program automatically displays two fields
in which you can enter a cash discount, if you received one.
Enter the percentage or the lump sum of the discount. In either
case, the program deducts the discount from the total, and
shows the new total in the Amount Paid box.
Exercise 18: Entering Inventory Purchases
Change the session
date
When you chose settings for your company in Exercise 1,
you left the option Allow Transactions In The Future
(beyond the session date) unchecked.