User Guide

Entering Purchases

68 Simply Accounting

Swc90wb.doc, printed on 1/3/02, at 11:14 AM. Last saved on 1/3/02 10:54 AM.

ACCPAC INTERNATIONAL, INC. Confidential

Amount.

If you have entered a quantity and a price, the

program calculates the amount automatically. If you wish, enter

a different amount; the program recalculates the price.

Account

(Acct).

The program fills in the asset account for this

item, as listed in the Inventory or Service record.

If no account number appears, enter the number of the account

to debit or credit for the item.

Allocate

(Allo)

You can allocate the cost of a non-inventory

item to a project. (Inventory items are usually allocated when

you sell the item.)

If you want to allocate the cost of inventory items, check the

Allow Project Allocations box in the asset account record

associated with the item(s).

Click the Allocate button. The Project Allocation dialog box

appears. You enter information in the following fields.

Project.

Double-click or press Enter to display a list of

projects, then select one.

Amount.

Since you chose to allocate other transactions by

amount (in Exercise 4), you can change the Amount field.

The percentage field is calculated based on what you enter in

the Amount field. (You could also have chosen to allocate by

percentage.)

Enter the dollar amount to be allocated to the project. You

can allocate all or part of the remaining account among

additional projects by selecting each project, then entering

the amount. The program displays the total amount to be

allocated and the remaining amount, at the top of the dialog

box.

When you have completed your allocation, a check mark

appears in the Allocate column beside the transaction, in the

Purchases window.

Invoice Received.

If you selected Invoice in the Transaction

field, but did not receive an invoice with your shipment, clear

(uncheck) this box. The Invoice field then changes to Reference.