User Guide

Entering Purchases
Workbook 67
S
wc90wb.doc, printed on 1/3/02, at 11:14 AM. Last saved on 1/3/02 10:54 AM.
ACCPAC INTERNATIONAL, INC. Confidential
and the session date, inclusive. If you selected the option Allow
Transactions In The Future, on the System tab in System
Settings, you can enter any date between the earliest transaction
date and the last day of the fiscal year, inclusive.
Item.
Enter the item number, or press Enter and select one from
the list. The Unit, Description, Price, and Account (Acct) fields
are filled in automatically, using values you entered in the
Inventory or Service record.
Received
(Rec’d)
.
If you are filling a purchase order, enter the
quantity received. If this differs from the quantity ordered, the
program automatically fills in the difference in the Back Order
(B/O) field.
Order.
Enter the number of items being purchased or ordered.
Back Order
(B/O)
.
If you are filling a purchase order, the
program automatically fills in the difference between the
quantities ordered and received. You can accept this number, or
change it.
Unit.
Enter the item’s buying unit, for example, dozen, kilogram,
or tonne.
Description.
Enter a description of the item.
Price.
Enter the selling price of the inventory item. On a
purchase order, enter the quoted or advertised price; you can
adjust it later if the price changes.
Tax.
Enter a tax code for the item, and the program will
automatically calculate and display the taxes that are defined by
the tax code. You create tax codes by using the Sales Tax
Information window (from the Setup menu, select System
Settings, then Sales Taxes).
Tax Amount
(such as
GST, PST
)
.
If you have defined more than
two taxes in your system, then the program calculates and
displays the item’s total tax amount (based on the tax code that
you selected) in the Tax Amount field. If you have defined only
one or two taxes in your system, then the program displays a
separate tax field for each tax, such as a GST and a PST field.