User Guide

Entering Purchases
66 Simply Accounting
Swc90wb.doc, printed on 1/3/02, at 11:14 AM. Last saved on 1/3/02 10:54 AM.
ACCPAC INTERNATIONAL, INC. Confidential
in the Payments window, if you clear (uncheck) the Clear
Transactions When Paid box in the vendor’s record before you
enter the purchase.
Paid By.
Select a payment method from the list.
Purchased From.
Select a vendor from the list; the program
automatically enters the vendor’s address.
If the vendor is not listed, you can enter a one-time vendor. Type
the vendor’s name, press the Tab key, and click Continue. You
must pay one-time vendors at the time of purchase.
Ship To.
If you select Purchase Order or Quote in the
Transaction field, the program displays this field and fills in
your company’s name and address. You can accept this
information or type over it.
Order/Quote Number
(PO Number)
.
If you select Purchase
Order in the Transaction field, the program automatically enters
the next available purchase order number. You can accept it or
type a different number or word to identify the order.
If you want to fill an existing purchase order, select Invoice in
the Transaction field, and then Pay Later, Cash, Cheque, or a
credit card in the Paid By field. Then enter the purchase order
number. The program fills in the fields for the purchase, which
you can accept or change.
Cheque.
If you select Cheque in the Paid By field, the program
automatically enters the next available cheque number. You can
accept this number, or type a different number or word to
identify the transaction.
Invoice.
If you select Invoice in the Transaction field, enter the
number of the vendor’s invoice for this purchase. If you select
Purchase Order or Quote, this field does not appear.
Ship Date.
If you select Purchase Order or Quote in the
Transaction field, enter the date by which you need to receive
the order.
Date.
Enter the date of the invoice, or accept the date displayed.
The date can be any date between the earliest transaction date