User Guide

Entering Purchases

Workbook 65

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ACCPAC INTERNATIONAL, INC. Confidential

The Purchases, Orders, and Quotes window looks like this:

You enter information in the following fields:

Transaction.

The appearance and function of the Purchases,

Orders, and Quotes window varies, depending on the type of

transaction you select:

Invoice.

For recording details of an invoice from your

suppliers (vendors) for a purchase you made.

Purchase Order.

For recording details of goods or services

you are ordering. (You will receive and pay for them later.)

Quote.

For recording details quoted by your suppliers for

goods or services you might want to purchase later. (You

can convert the quote into an order or invoice if you decide

to make the purchase later.)

The program stores the information from purchase orders and

quotes for tracking purposes only; it does not update the

accounts until you record a purchase invoice.

Details of cash purchases appear in the Transactions By Account,

All Transactions, and Purchase Transaction Details reports. You

can also include cash purchases in the Vendor Aged report and