User Guide

Adding Historical Inventory Information
60 Simply Accounting
Swc90wb.doc, printed on 1/3/02, at 11:14 AM. Last saved on 1/3/02 10:54 AM.
ACCPAC INTERNATIONAL, INC. Confidential
d) Check the Include Terms and Include Historical
Difference boxes.
e) Click OK.
If you made a
mistake
If you entered a historical invoice incorrectly, you must clear
the invoice. To do this, open the customer’s record, and on
the Options tab, check the Clear Transactions When Paid box.
Then, on the Historical Transactions tab, click the Payments
button. Pay the invoice in full, then click Record. Re-enter the
invoice correctly. Be sure to clear (uncheck) the Clear
Transactions When Paid box if you normally have it unchecked.
Adding Historical Inventory Information
Before you finish entering history, the total value of inventory
items must equal the total of the associated asset account(s) in
the Accounts window.
You should therefore enter a quantity and value for each item in
your inventory. This is called “historical” inventory information.
In Exercise 14, you entered inventory asset account balances in
the Accounts window. The accounts are Computer Supplies,
Manuals, and Computer Hardware. Now you must enter the
values for the individual inventory items in the inventory
records. You must make sure, for example, that the total value of
inventory associated with the asset account Computer Hardware
is $15,450, the amount you entered earlier in the Accounts
window.
In these exercises, only one inventory item is associated with
each asset account, but that may not always be true.
The History tab of the Inventory and Services record, showing
item A13, looks like this: