User Guide

Adding Vendors
26 Simply Accounting
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ACCPAC INTERNATIONAL, INC. Confidential
Tax ID.
Enter the vendor’s business number or social insurance
number.
E-Mail
and
Web Site.
Enter the vendor’s e-mail address and
Internet URL (Web site address).
Inactive Vendor.
Check this box if you no longer interact with
this vendor but want to keep the record for reference.
Options
On the Options tab, you enter information in these fields:
Early Payment Terms.
Enter the payment terms the supplier
generally offers you. Payment terms include an early-payment
discount rate (a percentage), a period (in days), and the number
of days until the invoice is due in full.
For example, if an invoice from your supplier has terms of 1%,
10 days, net 30, you would receive a 1-percent discount for
paying in full within 10 days of the invoice date. You can also
pay as late as 30 days from the invoice date, but you will lose the
discount.
Calculate Discounts Before Tax.
If the vendor calculates the
early-payment discount on the full invoice amount, including
tax, then leave this box unchecked. If the discount applies only
to the amount before tax, then check the box.
Clear Transactions When Paid.
Check the box to have the
transactions removed from the vendor records after they are
fully paid. Or, leave the box blank to have the program retain the
paid transaction details. Normally, you would leave this box
unchecked so that you can see a list of paid invoices in the
Payments window and on the Vendor Aged report.
Print Contact On Cheques.
Check this box if you want the
program to print the contents of the Contact field on your
payment cheques to vendors. You would leave it unchecked if
the Contact field contains the name of the person you normally
phone, e-mail, or write to at the vendor’s company.
E-Mail Confirmation Of Purchase Invoices And Quotes.
If
you include an e-mail address in the E-mail field on the Address
tab, you can send confirmation by e-mail to the vendor
automatically when you process an invoice or quote. Check this