User Guide

Time and Billing
128 Simply Accounting
Swc90wb.doc, printed on 1/3/02, at 11:14 AM. Last saved on 1/3/02 10:54 AM.
ACCPAC INTERNATIONAL, INC. Confidential
Notice that values from item S002’s inventory record
automatically appear in the Description, Billing Status,
Billable Time and Billable Amount fields.
6. In the Actual Time field, type 01:00:00.
Notice that although Howard spent more than the
designated “30 minutes per session” for a consultation
session, the Billable Amount field remains at 50.00 because
you have specified that consultation sessions are billed at a
flat fee of $50.00.
7. Move the cursor to the third line, and enter the following
information:
Customer: Action Line
Item: S003
Actual Time 00:10:00
Note that the Billable Time field also becomes 00:10:00, and
the Billing Status field is No Charge.
8. On this occasion, however, you have decided to charge the
customer for the photocopy services. Recall that when you
created the inventory record, you had defined photocopy
services as “no charge,” but you had also selected the
Sometimes Charge For This Activity option. This enables
you to charge fees on a non-chargeable item, as follows:
a) Highlight the Billing Status field and double-click (or
click its list button) to display the Select Status dialog
box.
b) Select Billable. The Billing Status field changes to
Billable, and Simply Accounting calculates and displays
8.33 in the Billable Amount field (recall that you created
an inventory record for photocopy services specifying its
rate at $50 per hour, so ten minutes of photocopy service
is $8.33).
9. Move the cursor to the fourth line, and enter the following
information:
Customer: Dept. 603, Data Processing Services
Item: S004