Sage Accpac ERP 5.
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Contents Changes and New Features in System Manager .............................................. 1 Dramatically Improved Program Installation and Activation .............................. 2 New License Administration and Registration ............................................. 2 New Security Authorizations for Bank Services ........................................... 2 New Security Authorizations for US and Canadian Payroll ................................ 3 Discontinued Support for IBM DB2 ............
FLSA Overtime Calculated on a Weekly Basis ....................................... 18 Finer Control of FLSA Overtime Calculations Involving Tips ......................... 18 Bank Services Changes that Affect Paycheck Reversal .................................. 19 Other Changes in Canadian and US Payroll ............................................. 19 Changes and New Features in Inventory Control ........................................... 20 Fully Integrated Serialized Inventory and Lot Tracking ..........
Sage Accpac ERP What’s New in Version 5.6 Sage Accpac ERP 5.6 delivers the features that our customers have requested most often, including more efficient installation and activation processes and major enhancements throughout the entire suite of programs.
Changes and New Features in System Manager Dramatically Improved Program Installation and Activation You can now install, upgrade, or modify all your Sage Accpac ERP programs from a single DVD in one smooth process. Similarly, you can activate all your Sage Accpac programs in a single process. Now, you select all the programs you want to activate on the Data Activation form, and then click once to begin activation.
New Sage Accpac Intelligence New Security Authorizations for US and Canadian Payroll The Security Groups form in Administrative Services provides the following security authorizations for US and Canadian Payroll: • • • Employee Security Setup Selection List Maintenance Transfer Employee Timecard. These changes support the new Employee Level Security features added to US and Canadian Payroll in this version. Discontinued Support for IBM DB2 Sage Accpac ERP version 5.6 does not support IBM DB2 databases.
Changes and New Features in Bank Services SAI is compatible with Microsoft SQL and Pervasive.SQL. If you are using Windows Vista, Windows 2008, and Windows 7, you must log in as the Windows administrator the first time you run SAI. A user with Windows administrator privileges must register the ActiveX component, SageACCBI56.exe, that SAI requires. Open any form in the Sage Accpac Intelligence folder to register this component. Once it is registered, other types of users can open SAI forms.
Changes and New Features in Bank Services Now, you need to fill in only the Statement Date and the Reconciliation Date. We have removed the Reconciliation Posting Date field from the Summary tab. (We have also removed this field from the Reconcile OFX statements form.) Bank statement balances and adjustments are now labeled as such, so they are immediately identifiable. You can now post any unposted bank entries simply by clicking the Go button beside the amount of unposted bank entries.
Changes and New Features in Bank Services You can select the Reversed reconciliation status to reverse a payment or other withdrawal. However, you must use the Reverse Transactions form to reverse a receipt (deposit). Clear a range of transactions quickly Drill down to source ledgers − A new Quick Clearing button on the Reconciliation tab opens a Quick Clearing form that lets you clear an entire range of payments all at once.
Changes and New Features in Bank Services New Distribution Sets that Simplify Transaction Entry Consistent with other Sage Accpac applications, you can now add distribution sets as well as distribution codes to simplify transaction entry. (In earlier versions, distribution codes were called “transaction types” in Bank Services.) Distribution sets are groups of distribution codes that you use together in a transaction.
Changes and New Features in Bank Services Ability to Inquire on Posted Bank Transactions Because Bank Services now keeps a history of posted transactions, you can review bank transactions even after posting them. A new Transaction History Inquiry form lets you look up the status of transactions that affect your bank accounts, and print the results of your inquiry.
Changes and New Features in Bank Services Terminology Changes Payments, Withdrawals, and Deposits In previous versions, all transactions were either “withdrawals” or “deposits” in Bank Services. In version 5.6, “deposit” describes all funds moving into the bank account.
Changes and New Features in Bank Services • We have updated all transaction reports for version 5.6, and we have added the following new reports: − Transactions History Inquiry report, which you print from the new Transaction History Inquiry form. − Deposit Register. − Bank Entries Posting Journal. If You Are Upgrading from an Earlier Version of Bank Services Note that during activation to version 5.
Changes and New Features in General Ledger Form Tab Field Default Value G/L Integration Transactions Bank Entry: G/L Entry Description Entry Description Bank Entry Detail: G/L Detail Reference Reference G/L Detail Description Description G/L Detail Comment Comments Bank Reconciliation: G/L Entry Description Bank Code, Posting Sequence G/L Detail Reference Blank G/L Detail Description Blank G/L Detail Comment Blank Changes and New Features in General Ledger General Ledger 5.
Changes and New Features in Accounts Receivable • • • • • • • Payee Country Payee Zip/Postal Code Vendor Number Payee Name Payee Country Payee Postal Code Transaction Entry Number Ability to Apply Prepayments to Existing POs You can now apply payments to existing Purchase Orders when you prepay a vendor. In earlier versions, you had to enter the PO number manually if the Purchase Order was posted, but not invoiced. Enhanced A/P Reports Accounts Payable 5.
Changes and New Features in Accounts Receivable Customer Inquiry replaces the Customer Activity form We have replaced the Customer Activity form with a new Customer Inquiry form. Information that you used to find on the Customer Activity form is available on various tabs on the Customer Inquiry form. You now view: • Activity information on the Activity/Stats tab on the Customer Inquiry form. • Aged amounts, together with balance information, on the Credit Status tab.
Changes and New Features in Accounts Receivable The Document Inquiry form also lets you open the Customer Inquiry form to view information for the customer associated with a document. You can also drill down to Document Inquiry from Customer Inquiry and from all A/R transaction-entry forms. If you use Order Entry version 5.6, you can drill down from order numbers and shipment numbers in Document Inquiry to view the original order or shipment in the Order Entry program.
Changes and New Features in Accounts Receivable There are some differences between the new inquiry features in Accounts Receivable and similar features in the earlier AR Inquiry forms. These differences are summarized in the online help. Improved Display of Documents in Receipt Entry The Receipt Entry form lets you display documents by original document number, making it easier to apply customer payments to retainage invoices.
Changes and New Features in Canadian and US Payroll Types section of the report form), adjustments are listed as separate transactions on the report. − If you select the option to show applied details, they also appear with the documents to which they apply. − Choose whether to print aged retainage amounts for each customer, if you are printing the report by due date. − Specify the earliest date for which to show fully paid transactions, if you want to see only recent fully paid transactions.
Changes and New Features in Canadian and US Payroll • Users have access only to the employees on selection lists assigned to them, which can be all employees or only the employees included in their main selection list. • Employee Finders on forms and reports list only the employees assigned to the user. • Selection List Finders show only the selection lists assigned the user. • When a user adds a new employee, the employee record is automatically added to their main selection list.
Changes and New Features in Canadian and US Payroll • New option on payroll forms. Many Payroll forms now let you use selection lists to select employees. Most Payroll report forms also provide Selection List fields. Enhanced FLSA Payroll Calculation in US Payroll FLSA Overtime Calculated on a Weekly Basis In previous versions, for employees who were paid less frequently than weekly (say, biweekly or semimonthly), Payroll made one FLSA overtime calculation for the entire pay period.
Changes and New Features in Canadian and US Payroll This feature lets you allocate these amounts more accurately over the pay period, giving you more control over the proration of lump sums that may be included in overtime calculations. Note that while employees can enter reported and allocated tips on their timecards, they cannot enter the number of days worked. The Days Worked field appears only on transferred timecards with a default entry of “1,” which you can change. When you upgrade to version 5.
Changes and New Features in Inventory Control Changes and New Features in Inventory Control Fully Integrated Serialized Inventory and Lot Tracking In version 5.6, Serialized Inventory and Lot Tracking is fully integrated in Sage Accpac programs. You no longer need to purchase and install Sage Accpac Serialized Inventory and Lot Tracking programs separately. Now, you require a single license that lets you: • Create and reconcile serial or lot numbers. • Receive serialized or lotted items from vendors.
Changes and New Features in Inventory Control Converting Data from a Previous Version Serialized Inventory and Lot Tracking If you were using version 5.5 or 5.3B of Serialized Inventory or Lot Tracking with your previous version of Sage Accpac, you must run the Accpac SN/LT conversion program to convert the Serialized Inventory and Lot Tracking data before you can use version 5.6 programs.
Changes and New Features in Order Entry Enhanced I/C Reports We have enhanced several existing reports for version 5.6, as follows: • Transaction Statistics Report. When you print this report from the Transaction Statistics Inquiry form, the report uses the options and settings you selected for the inquiry. • Sales Statistics Report. When you print this report from the Sales Statistics Inquiry form, the report uses the options and settings you selected for the inquiry. • Transaction History Report.
Changes and New Features in Order Entry Improved Reports We have enhanced the following existing reports: • Sales History Report. You can now print a Totals report type, in addition to the existing Detail and Summary types. The Totals report lets you select by Document Date or by Fiscal Year/Period. When printing a Detail report, you can now: − Include Invoice Details, and then specify a range of document dates. − Select records by additional criteria (for example, by territory or salesperson).
Changes and New Features in Purchase Orders Changes and New Features in Purchase Orders Support for Integrated Serialized Inventory and Lot Tracking We have redesigned the forms you use to assign serial numbers and lot numbers in Purchase Orders transactions. It is now simpler to assign these numbers on receipts, invoices, debit notes, credit notes, and returns in Purchase Orders. Enhanced P/O Reports In version 5.6, we have improved the following reports and forms: • Purchase Order Action report.
Changes and New Features in Return Material Authorization You no longer have to scroll through a long list to find the project or category you want to work with. Ability to Print Revenue Recognition and Billing Worksheets Version 5.6 lets you print reports of your billing and revenue recognition worksheets. You can either: • Print the current worksheet by clicking File > Print in the Revenue Recognition Worksheet form or in the Billing Worksheet form.
Changes and New Features in Return Material Authorization • For returned items that use serial numbers or lot numbers issued using version 5.5, or earlier versions, you must issue a credit note in Order Entry. • For returned items that use serial numbers or lot numbers that were assigned using the Serial/Lot Reconciliations form in Inventory Control, you must issue a credit note in Order Entry.
Changes and New Features in G/L Consolidations b. Click the Item No./Misc. Charge column heading. If the I/C item record specifies an alternate item, a message appears asking whether you want to view alternate items. c. Click Yes to display only alternates for the specified item in the Finder. (If you click No, the Finder lists all I/C items.) Support for Customer, Vendor, and Item Number Change You can now use these number-changers with Sage Accpac RMA.
Changes and New Features in Tax Services Upgrading from Version 5.3 If you are updating from version 5.3 to version 5.6, you may not be able to import invoices that you exported in version 5.3 because we added new fields to invoice entry tables (APIBC, APIBH, APIBD) in version 5.4. You must update account information in ICT Options whenever you change G/L account information in a company, and whenever you add a new company. ICT Routes do not let you duplicate a company in the levels (up to 50 levels).
Streamlined Documentation and User Assistance administrative tasks, such as setting up user security. It also provides some information about how to deploy Sage Accpac over the Web and how to integrate Sage Accpac ERP with SageCRM.
