3.5

ABBYY Recognition Server 3.5 System Administrator’s Guide
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To configure your Exchange e-mail client:
The e-mail account must be configured correctly on the computer where the Server Manager is installed for Recognition
Server to be able to process and send e-mail messages via Microsoft Exchange Server. To configure the e-mail account:
1. In the Control Panel, click Services, and then make sure that the ABBYY Recognition Server 3.5 Server Manager
service is configured to run under a domain user account. If, during the installation, you chose to run the
service under a Local System account, you should restart it under a domain user account (see Restarting
Services under a user account).
2. On the Microsoft Exchange Server computer, set up a mailbox or several mailboxes for the domain user
account under which the ABBYY Recognition Server 3.5 Server Manager service is running.
3. On the computer where the Server Manager is installed, log on to Windows by using the same user account
under which the ABBYY Recognition Server 3.5 Server Manager service is running, and start Microsoft Outlook.
Important! Microsoft Outlook has to be run under this user account on this computer at least once before the
workflow is set up.
4. Configure Microsoft Outlook to connect to Microsoft Exchange Server. You will need to provide the name of
the Exchange Server computer and the mailbox on the Exchange Server. If you wish to use mailboxes other
than the default mailbox, you should first connect these mailboxes to the current account. For example, to
connect a mailbox in Microsoft Outlook 2003:
• Select Tools > E-mail Accounts…> View or change Existing e-mail accounts and click Next.
• Click the Change… button and then
click the More settings… button.
• On the Advanced tab of the Microsoft Exchange Server dialog box, click the Add… button and enter
the name of the mailbox you want to connect.
5. After the setup is complete, verify that you can send and receive mail interactively. You can then close
Microsoft Outlook.
Note: When configuring the workflow to monitor an Exchange Mailbox, you will be prompted to enter the path to the
mailbox folder. To be able to navigate to the folder using the Browse for folder dialog box of the Remote
Administration Console, you must first connect the desired mailbox in Microsoft Outlook on this computer.
Alternatively, you can enter the name of the mailbox folder manually in the following format: Mailbox -
Username\Folder. For example: Mailbox - Recognition Server\Inbox.
To set up import of messages from the POP3 e-mail server:
1. Create a new workflow or modify an existing one (see Creating a New Workflow). In the drop-down list of
the Input tab of Workflow Properties dialog box, select Get images from: POP3 E-mail Server.
2. Enter the address of the POP3 e-mail server and if necessary change the port number.
3. Enter the user name and password to logon.
4. Click OK on the Input tab of Workflow Properties dialog box.
Note: If all the settings are correct but Recognition Server is unable to retrieve messages from POP3 e-mail server, make
sure that a firewall does not block connection with the e-mail server. See Recognition Server is unable to retrieve
messages from POP3 e-mail server or send messages via SMTP server in the Troubleshooting section for
details.
To set up publishing documents to the SMTP server:
1. Create a new workflow or modify an existing one (see Creating a New Workflow). In the Output Format
Settings dialog box, select Send output file via SMTP server and click the E-mail Account button.
2. In the E-mail account dialog box that opens enter the address of the SMTP server and if necessary change the
port number.
3. Enter the sender address and the password. The password may not be required depending on SMTP server
settings.
4. Click OK on the Input tab of Workflow Properties dialog box.
Note: If all the settings are correct but Recognition Server is unable to send messages via SMTP server, make sure that a
firewall does not block connection with the e-mail server. See Recognition Server is unable to retrieve messages
from POP3 e-mail server or send messages via SMTP server in the Troubleshooting section for details.