User Guide

Automated Forms Processing
Automated forms processing
Automated forms processing.
Input
Data entry operator supervises scanning, recogni
tion, verification and export of data
Database
An alternative is a data capture solution such as ABBYY
FormReader. This is how FormReader works:
 A batch of completed forms is scanned using a highspeed
scanner (usually scanners that scan at least 10 pages per minute
are used);
 Most of the data are recognized automatically;
 A few characters about which the program is uncertain are
passed on to a human operator;
 Verified data are saved into a database.
It is noteworthy that the entire process requires only one human
operator since all of the stages, except verification, are fully auto
mated.
The operator's workplace must be equipped with one scanner and
one PC connected to the local area network. This workplace can be set
up within one day and does not require a lot of office space.
Neither manual sorting nor checking for missing pages is required,
since FormReader can identify forms and select the matching template.
With ABBYY FormReader 6.0 Desktop Edition, one operator will
be able to process from 1,000 to 3,000 forms per day depending on the
complexity of their layout.
Now let us estimate the possible onetime and monthly costs for
processing the same 1,000 pages per day using ABBYY FormReader.
Costs, Qty Total,
USD USD
PC 1,000 1 1,000
Scanner 1,500 1 1,500
Office furniture 1,000 1 1,000
Software licence 1,695 1 1,695
Software installation 1500 1 1,500
and setup
6,695
Table 3. Lumpsum costs for FormReader at 1,000 pages per day.
Costs, Qty Total,
USD USD
Main operator 1,200 1 person 1,200
Fillin operator 1,000 1 person 1,000
Office space 50 10 sq. m. 500
Scanner maintenance   50
3,250
Table 4. Monthly costs for ABBYY FormReader at 1,000 forms per day.
The costs of manual and automated processing compared:
Manual Form processing Money
processing with saved
FormReader
USD USD USD
Lumpsum costs 15,000 6,695 8,305
Monthly costs 10,200 3,250 6.950
Table 5. Money you can save when processing 1,000 forms per day using ABBYY
FormReader.
These figures talk for themselves, but, more importantly,
FormReader will solve
all of the five problems discussed above.
ABBYY FormReader is a highly scalable solution  you only
need a few more FormReader modules and several additional oper
ators (whom it will take just hours to train).
There is no other way
to increase productivity tenfold within just one day.
It goes without saying that the quality of output data will be
much higher, because the role of the human factor will be reduced
to a minimum. Most of the job will be done by computers which
never get tired and never make typos. What's more, FormReader
can use specially designed validation rules ensuring even higher
data integrity and reliability.