User Guide
Automated Forms Processing
Backoffice data capture
A good example of the second approach is the processing of tax
returns. The Russian Ministry of Taxes has adopted the following sys
tem of processing tax returns: for a period of several months tax
returns are to be gathered from citizens by local tax officials, after
which the collected documents are shipped to a central site for pro
cessing. A very powerful data capture solution is required to process
huge numbers of tax returns. This solution will have the following dis
tinctive features:
1. Highspeed production scanners must be used.
2. A distributed data capture solution is required. Each operator
must be responsible for specific operations carried out on only
one workstation scanning, recognition, verification, or export.
3. Much more stringent quality control is required compared to the
warehouse example above: you can always make corrections in
an order, but it is virtually impossible to make corrections in mil
lions of tax returns.
4. Several working shifts are to be organized for maximum speed
of processing. Among other things, this will use the highspeed
scanners to their full capacity.
The best solution in this case would be ABBYY FormReader
Enterprise Edition.
These two examples show that an optimal data capture solu
tion can be selected for each project, however large or small. When
deciding on what forms processing solution to choose, one has to
take into account all the specifics of the project and the capabilities
of a particular application. Therefore, the customer and the solu
tion provider must work hand in hand at the project design and
implementation stages.
Let us now consider the basic principles of deploying large
scale data capture solutions. These principles are based on our suc
cessful experiences in implementing largescale projects where
ABBYY data capture products have been used.
Incoming forms
Gathering forms for subsequent processing.
Form batches
Scanning operator
Recognition Station
Verification operators
Database