Ascotel® IntelliGate® Communications Systems Office 70IP User’s Guide A150 A300 2025 2045 2065
Operating and Display Elements Operating and Display Elements 5 1 67 2 17 16 8 9 10 11 12 13 14 15 3 16 17 4 ■ Operating elements 2 1 Display • In the upper area: status display with symbols. • In the middle area: current displays on the telephone traffic. • In the lower area: display of the available Foxkey functions. 2 Indicator LED • Left LED flashes: Call. • Right LED flashes: Voice Mail, message, or callback. 3 Key block Enters digits or letters.
Operating and Display Elements 8 Absence key with LED Preconfigured as call forwarding. The Absence key can be configured as a function key or digit key. 9 Phone book key Opens phone books. 10 Redialkey Selects the phone numbers last dialled. 11 Microphone key Hands-free or handset microphone off / on. 12 Loudspeaker key Hands-free operation on/off. 13 Volume/cursor keys Adjustsvolume. 14 Call key Set up / answer a call. 15 End key • Ends a call.
Operating and Display Elements ■ Display symbols 4 Detailed information available Other Foxkeys available (Foxkey) Search mode Function activated Entries on the call list New text messages Microphone deactivated Loudspeaker/hands-free mode activated Forwarding activated Call Forwarding on No Reply activated New Voice Mail Voice Mail retrieved Call parked Retrieve parked call (Foxkey) Headset mode activated Activate discreet ringing
Security Security ■ Safety Information Failure to observe this information can be hazardous and infringe existing laws. Connections Always plug the phone cable connectors into the appropriate sockets. Do not modify the connections in any way. Maintenance Use original accessories only. Make sure all installation and repair work is carried out by a specially qualified technician. Always use a soft, moistened, or antistatic cloth to clean your phone. Do not use chemicals or other chemical products.
Security ■ Intended Purpose This phone is part of the Ascotel® IntelliGate® communication system and is intended to be operated on that system. Ascotel® IntelliGate® is an open, modular and comprehensive communication system that comprises the IP-PBX (referred to in the end-user information as “the system”), a vast number of expansion cards and modules, and a complete series of system terminals including IP system terminals.
Dialling and Phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 You Receive a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 You Want to Make a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialling and Phoning The following sections explain how to make phone calls simply and the functions your phone offers you whenever you receive a call. You Receive a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 You Want to Make a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialling and Phoning You Receive a Call This section explains the procedure for answering a call. ■ Answering a Call Your phone is ringing and the indicator LED is flashing. To answer the call, proceed as follows: Pick up the handset. Hands-free operation: Press the Call key or the Loudspeakerkey. Notes: • If the caller's phone number is received, it is shown on the display. If the phone number is stored in the private phone book or in the system, the display also shows the corresponding name.
Dialling and Phoning You Want to Make a Call This section explains the different ways you can make a call with your phone. ■ Dialling with the Phone Number You want to call someone and key in that person's phone number. With call preparation you can enter a phone number without it being dialled automatically, so you have time to check the number and, if necessary, correct it. The number is not dialled until you go off-hook, for example by picking up the handset.
Dialling and Phoning ■ Using Your Phone in Open Listening Mode You want other people in the room to be able to listen in to the call. The open listening function lets you activate the loudspeaker in addition to the handset. During a call: Press the Loudspeaker key. ➞ Open listening is now activated, is displayed. Note: You can continue with the call as usual using the handset. Deactivating open listening: Press the Loudspeaker key a second time. ➞ Open listening is now deactivated.
Dialling and Phoning ■ Muting the Microphone In the middle of a call you want to talk briefly with other persons in the room without your call partner hearing your conversation. You can switch the microphone on and off during a call. Switching the microphone off: Press Microphone key. ➞ The microphone is now deactivated, is displayed. Switching the microphone back on: Press the Microphone key once again. ■ Using a Headset To make a phone call with the headset.
Using the Display and Operating Elements The following sections explain how to operate your phone quickly and simply. Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using the Display and Operating Elements Display ■ Display symbols and display text New events such as a call in your absence, a new message or activated functions (e.g. Forwarding) are signalled on the display in the idle state by a symbol or a display text. You can then use the relevant Foxkey to call up the information. >> If more Foxkeys are available: Press the >> Foxkey. Retrieving detailed information: Press the right navigation key.
Using the Display and Operating Elements Input ■ Enters digits The digit keys are used to enter the digits 0 to 9. ■ Enter the letters You can also use the digit keys to enter letters and special characters. A number of letters and special characters are assigned to each key. To enter letters using the digit keys, you need to be in text mode. The text mode is activated automatically if the phone is expecting a text input. You can switch back and forth between number mode and letter mode during your input.
Using the Display and Operating Elements ■ Switching between Upper and Lower Case You want to switch between upper and lower case while making an input in text mode. Upper-case input is automatically activated when the first letter is entered. The text mode then automatically switches to lower-case input. You can use the Foxkey to switch manually between upper-case and lower-case input. a>A Switching between upper case and lower case in text mode: Press Foxkey a>A or A>a.
Using the Display and Operating Elements Menu-Guided Navigation ■ Accessing the menu The phone is in standby mode: Menu Press the Menu Foxkey. ➞ The first menu entry is displayed. Use the vertical navigation key to scroll through the menu entries. Selecting Press the Select Foxkey. ➞ Accessing the displayed menu. ■ Navigating with the navigation key You can retrieve a particular menu entry even more simply and efficiently using the navigation key.
Using the Display and Operating Elements ■ Resetting activated features You can deactivate again all the activated functions (e.g. Forwarding, Barring). Menu Press the Menu Foxkey. Activated features Reset Scroll to Activated features and press the Select Foxkey. ➞ All the activated functions are now displayed. Reset the function in question. ➞ The function is now deactivated. Signals ■ Indicator LED Signals Depending on the situation the indicator LEDs either flash or remain steadily lit.
Supplementary features The following sections explain the supplementary features provided by your phone for more efficient use. Making and answering calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Using functions while in a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Organising absences from the desk. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Organisation Within the Team . . . . . . . . . . . . . .
Supplementary features Making and answering calls This section explains some convenient features provided by your phone for making a call. ■ Dialling by Name - Quickdial You want to make a call by entering a name. With Quickdial you only need to press the digit keys for each letter once, even though each key is assigned several letters. An efficient algorithm provides quick search results. The surname and first name have to be separated by a space (# key), for example "no s" (6 6 # 7) for Noble Stephen.
Supplementary features ■ Dialling from the phone book You want to search directly in one of the connected phone books. The surname and first name have to be separated by a space, for example "no s" for Noble Stephen. Ask your system administrator whether you should start with the surname or the first name. Press the phone book key. Finding an entry Scroll to Search entry and press the Select Foxkey.
Supplementary features ■ Dialling from external phone books If you select Advanced search, you can search directly in the connected external phone books. This function is not available if no external phone book is connected. The surname, first name and town each have to be separated by a space, for example "no s so" for Noble Stephen in Solothurn. Ask your system administrator whether you should start with the surname or the first name. Press the phone book key.
Supplementary features ■ Dialling from the Call List of Unanswered Calls You want to call someone who has previously tried to reach you. Your phone automatically stores the phone number of this subscriber in a calllist and the display reads Missed calls. You can now call the person back using this call list. The call list of unanswered calls contains a maximum of 10 entries. Show Calling a subscriber back: Press the Show Foxkey. ➞ The display shows a list of the last unanswered calls.
Supplementary features ■ Dialling with Redial You want to call a person you have already called. In the last-number redial list your phone automatically stores the phone numbers of the persons you have already called, complete with their names, where available. You can now call the person in question using this last-number redial list. The last-number redial list has a maximum of 10 entries. Press the Redial key. ➞ The first phone number on the last-number redial list is displayed.
Supplementary features Pick up the handset. ➞ The phone number is dialled. Note: To find out how to configure a configurable key, refer to the Chapter "Configuring Keys", 63. ■ Requesting a Callback You want to talk to a certain person. The person is busy or does not answer. You can make callback requests to both internal and external subscribers. Not all providers support this function. If the called party is busy, you can activate an automatic callback.
Supplementary features ■ Call Waiting on an Internal Subscriber You want to talk to an internal subscriber. However, the person is busy. As a result of your call waiting, the person hears a call waiting tone and your phone number or name appears on his display. The person can either answer or reject your call.
Supplementary features Reject Exit Rejecting the call: Press Foxkey Reject or End key. ➞ You remain connected with your first call partner. The call-waiting party hears the busy tone. Ending a current call: Press the End Foxkey. ➞ 1. The first call is terminated. You are now connected with the party who initiated the call waiting.
Supplementary features ■ Receiving an Announcement After an attention tone you will be addressed via your loudspeaker. You can listen to the announcement or stop it. To continue the announcement as a phone call: Pick up the handset. ➞ You are now connected to the person who initiated the announcement. Note: If the announcement was started to a group, all the other recipients of the announcement are excluded. To stop the announcement: Press the End key.
Supplementary features Using functions while in a call This section explains the different options provided by your phone while you are in a call. ■ Enquiry Call During a Call You want to call someone else briefly without losing your current call partner. Then you want to resume your conversation with your original call partner. With the Enquiry call function you can call someone else in the middle of a call and put your original call partner on hold.
Supplementary features ■ Making a Conference Call You are in a call and have a call party on hold at the same time. You want to include the party on hold in the conversation and hold a conference call. With the conference function you can include a call party on hold in the current conversation. From the conference call you can initiate an enquiry call to someone else. You can broker between the parties of the conference and the enquiry call party.
Supplementary features Connecting without notification: Wait for the first ringing tone, then hang up. ➞ The other party is then called directly by your first call partner. Note: Recall: If the other party does not answer, the call comes back to your phone. ■ Parking a Call Partner You want to put your call partner on hold without using a phone channel as a result. You can park your call partner locally.
Supplementary features Organising absences from the desk This section explains the different options provided by your phone when you want to leave your desk. ■ Using the Absence Key You want to leave your desk and set up your phone for your absence. Your phone has an Absence key. It is factory set as a call forwarding unconditional key. By simply pressing the Absence key you can activate a call forwarding unconditional. ☛ Enter the phone number to which the call is to be forwarded.
Supplementary features ■ Forwarding Calls (Call forwarding) You want to leave your desk. Calls for you are to be forwarded to a different destination (e.g. phone, Voice Mail, pager). With Call Forwarding you can forward incoming calls directly to a different destination. Menu Press the Menu Foxkey. Forwarding Scroll to Forwarding and press the Select Foxkey. Call Forwarding Unconditional Scroll to Call Forwarding and confirm Ok with the Foxkey.
Supplementary features ■ Forwarding a Call on No Reply (CFNR) You want calls that you receive on your phone to be forwarded to another destination. Both your own phone and the other destination will then start ringing. The system configuration determines whether or not there is a ringing delay at the other destination. Whoever goes off-hook first, answers the call. Depending on the system configuration, Call Forwarding on No Reply can also be activated when your phone is busy. Menu Press the Menu Foxkey.
Supplementary features ■ Forward to Voice Mail You cannot momentarily be reached on your phone. If you activate Voice Mail, a subscriber can nonetheless leave you a message. You can use the global greeting or your own greeting (see Chapter "Configuring Voice Mail", 62). For more information on Voice Mail refer to the "Operating Instructions for the Ascotel Intelligate Voice Mail Systems". Menu Press the Menu Foxkey. Forwarding Scroll to Forwarding and press the Select Foxkey.
Supplementary features ■ Forwarding to a message You cannot be reached on your phone. You want any internal subscriber who calls you to get a message. The subscriber hears the busy tone and obtains a message on his display. Requirement: The internal subscriber must have a phone capable of receiving messages. Subscribers whose phone cannot receive messages are put through to your phone or rerouted to a destination predefined within the system.
Supplementary features ■ Locking Your Phone You need to leave your desk and want to ensure that no-one can alter your phone's settings, look at your private data, or make outside calls from your phone. You can lock your phone with a PIN consisting of two to ten digits. You can modify the PIN using the menu (see Chapter "Changing the PIN", 57) or the */# procedure *47 (see “User’s Guide */# Procedures as of I7.1”). Menu Press the Menu Foxkey. Settings Scroll to Settings and press the Select Foxkey.
Supplementary features ■ Unlocking your phone You want to unlock your phone. You can use the PIN to unlock your phone. If you have forgotten your PIN, your system administrator can reset it to the factory setting. Menu Press the Menu Foxkey. Activated features Scroll to Activated features and press the Select Foxkey. Select the barring you want and press the Reset Foxkey. ➞ You are prompted to enter your PIN. ☛ Unlocked Enter the PIN and confirm with the Ok Foxkey.
Supplementary features ■ Substituting for a Team Partner Your team partner is called. The Team key flashes. You know that your team partner is not at his desk at present and therefore decide to answer the call. You can answer the call using the Team key. As soon as you have answered the call, your team partner is free again. While the Team key is flashing: Pick up the handset. ➞ You hear the dialling tone. Press the Team key. ➞ You are through to the person who is calling your team partner.
Supplementary features Functions for special situations This section explains the different options provided by your phone to deal with special situations. ■ Deflect a call during the ringing phase You do not want to answer a call yourself but deflect it to another subscriber. With the function Deflect you can deflect calls to an internal or external subscriber or to the Voice Mail during the ringing phase. Your phone is ringing and the indicator LED is flashing. To deflect the call, proceed as follows.
Supplementary features ■ Send text messages You want to send a written message to an internal subscriber. You can send a text message to an internal subscriber. The text message will appear on the person's display. Requirement: The internal subscriber must have a phone capable of receiving messages. You can use one of the text messages stored in the system directly, modify it or create a new message. Menu Press the Menu Foxkey. Text message Scroll to Text message and press the Select Foxkey.
Supplementary features ■ Read text messages Your display shows New message and the envelope symbol. The right-hand indicator LED is lit. Show Press the Show Foxkey. ➞ The display shows the sender and the date/time of the text message. Read Read Message: Select the message you want and press the Read Foxkey. ➞ If the message runs over several lines, use the navigation key to scroll. Delete To delete the message: Press the Delete Foxkey.
Supplementary features ■ Using the DTMF Mode. Activating/deactivating DTMF You want to be able to use your phone to control other equipment or to access certain services, such as remote polling of an answering machine or telebanking. For these services you need the DTMF mode. In the DTMF mode each key press generates a tone. If for example you key in a call number during a call, your call partner will hear the tone signals.
Supplementary features ■ Making a call on a third-party phone You want to make a call on a third-party phone using your personal settings, for example on a colleague’s phone or in a meeting room. You can activate a third-party phone to make an internal or external call using your personal settings, even if the phone is locked for external calls. You can activate the phone for a business or private call.
Supplementary features ■ Paging an Internal Subscriber You are unable to reach an internal subscriber and thus want to page them. If the system is equipped with a paging system (PS), the person can be paged. The paged person can answer from any phone. Menu Press the Menu Foxkey. Call features Scroll to Call features and press the Select Foxkey. Page Scroll to Seach and confirm Ok with the Foxkey. ☛ Enter the phone number f the person to be paged and confirm with the Ok Foxkey.
Supplementary features ■ Answering a General Bell Via the general bell, you hear either your personal ringing pattern or the general ringing signal. Calls with the general bell as the destination can be signalled visually or acoustically via an external piece of supplementary equipment. The call can be answered on any terminal. Ask your system administrator whether a general bell is set up. You can answer from any internal phone. Menu Press the Menu Foxkey.
Supplementary features ■ Suppressing your call number from your called party's terminal display You do not want your call number to appear on the terminal display of a called party in the public network. You have two possibilities: • If you never want the phone number to be displayed, set CLIR permanently. • To suppress your call number display for certain calls only, select the function CLIR per call before dialling your party's call number.
Supplementary features Line Keys This section explains the different options provided by your phone, if your system administrator has assigned you one or more configurable keys as Line keys. Line keys turn your phone into a key phone. A line has a number which can be used to make an external or internal call. One or usually several phones can be connected to this line, for example, in a travel agent's all the staff assigned to handling Europe as a travel destination.
Supplementary features ■ Phoning over a Line Key You want to make a call via a Line key. You can make a call via any free Line key. Each Line key has its own phone number; in other words when you make a phone call you transfer the phone number belonging to the active Line key. The call charges are recorded separately for each Line key. ☛ Enter the person's phone number. Press a free Line key. ➞ The Line key lights up. The line is selected. Pick up the handset. ➞ The person is called.
Supplementary features Setting functions by remote control This section explains how you can alter your phone’s settings even if you are not directly at your phone. You are not at your desk and want to set various functions on your phone from a different phone. You can activate/deactivate many of your phone's functions by remote control from a different phone. The remote control is initiated using a special */# procedure. You can then enter the function commands and */# procedures in the usual way.
Personalizing Your Phone These sections explain how to adapt the phone’s basic settings to suit your personal requirements. Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Setting the Ringing Properties (Audio) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Hands-free and headset settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 General settings . . . . . . . . . . . .
Personalizing Your Phone Display This section explains how to set display properties. ■ Setting the display You may find the display is too bright or too dark. You can adjust the display contrast. Menu Press the Menu Foxkey. Settings Scroll to Settings and press the Select Foxkey. Display Scroll to Display and press the Select Foxkey. Display contrast Scroll to Display contrast and press the Modify Foxkey. Select the required setting and confirm with the Ok Foxkey.
Personalizing Your Phone ■ Setting the Volume during a Call You want to adjust the volume while in a call. This automatically adjusts the volume of the handset and loudspeaker. The new volume will remain stored even after the call is ended. Quieter: Press the –-key. Louder: Press the +-key. ■ Setting the Ringing Properties You want to change the way in which your phone rings. You can set the ringing volume, ringing speed, and ringing melody. Menu Press the Menu Foxkey.
Personalizing Your Phone Hands-free and headset settings This section explains other ways in which you can make calls with your phone. ■ Automatic Hands-Free Mode You want to answer a call without picking up the handset or pressing a key. You can choose whether your phone should immediately and automatically activate hands-free operation after one ring, for internal calls or announcements. Menu Press the Menu Foxkey. Settings Scroll to Settings and press the Select Foxkey.
Personalizing Your Phone ■ To activate headset operation You have connected a headset and now want to activate the headset mode. A headset can be connected in parallel with the handset. You can switch the headset mode on and off. If you answer a call in headset mode using the Call key or Loudspeaker key, the call is provided on the headset. Alternatively you can also answer the call by picking up the handset.
Personalizing Your Phone General settings This section explains other settings you can make on your phone. ■ Selecting the Language The display text is not in the language you want. You can select a different language. The menu item under which you select your language is marked by an "*" in front of the word for "language" in the language of your choice, e.g. "*Language" for English. Menu Press the Menu Foxkey. <*Language> Scroll to *Language and press the Modify Foxkey.
Personalizing Your Phone ■ Changing the PIN You want to change the PIN used to lock/unlock your phone (see Chapter "Locking Your Phone", 37 and "Unlocking your phone", 38). The factory setting is digit combination "0000"; you can select any 2 to 10-digit combination for your new PIN. If you have forgotten your PIN, your system administrator can reset it to the factory setting. Menu Press the Menu Foxkey. Settings Scroll to Settings and press the Select Foxkey.
Personalizing Your Phone ■ Entering the Display Text for the Idle State You want to change the text displayed by your phone in the idle state. In addition to the date and/or time you can enter a personal text for the text displayed in the idle state. Menu Press the Menu Foxkey. Settings Scroll to Settings and press the Select Foxkey. General Scroll to General and press the Select Foxkey. Idle text Scroll to Idle text and press the Modify Foxkey. ☛ Enter the text and confirm with the Ok Foxkey.
Personalizing Your Phone Protection This section explains how you can protect yourself against certain types of call. ■ Protect against Do not disturb/Call waiting/Intrusion/Announcement/Forward You want to protect yourself against certain types of calls. You can set your phone so that these functions are not permitted on it. Ask your system administrator whether these functions are enabled on the system. Menu Press the Menu Foxkey. Settings Scroll to Settings and press the Select Foxkey.
Personalizing Your Phone Phone Book Management This section explains how to create a new entry in the phone book and how to edit or delete an entry. ■ Creating a New Phone Book Entry You want to store your own phone numbers. You can store your own phone numbers in the private phone book. Press the phone book key. Modifying contacts Scroll to Modify contact and press the Select Foxkey. New Press the New Foxkey. Name Select Name and press the Modify Foxkey.
Personalizing Your Phone ■ Modfying or deleting a phone book entry You want to modify a phone number stored on your private phone book. Note: You cannot modify entries in other phone books. Press the phone book key. Modifying contacts Scroll to Modify contact and press the Select Foxkey. ☛ ☛ To change an entry: Select the entry you want and press the Edit Foxkey. ➞ The display shows the current name.
Personalizing Your Phone Configuring Voice Mail This section explains how to set your Voice Mail. ■ Personal greeting You have the possibility of recording up to three different greetings. If no personal greeting is activated or if none is available, the global greeting is activated automatically, provided it has been recorded. For more information contact your system administrator. Menu Press the Menu Foxkey. Voice Mail Scroll to Voice Mail and press the Select Foxkey.
Personalizing Your Phone Configuring Keys This section explains how to assign phone numbers and functions to a configurable key. ■ Available keys You can store phone numbers or functions under two different keys: • a configurable key – accessible at all times • directly on the Foxkey itself – retrievable only in the idle state You can assign each key with a specific type so you can trigger a particular action by simply pressing that key.
Personalizing Your Phone Select the Foxkey you want. Note: From here onwards the steps for storing under a configurable key and storing under the Foxkey are identical. Number key ☛ ☛ ☛ ☛ Scroll to Number key and press the Select Foxkey. ➞ The display shows the current phone number. Press the Modify Foxkey, enter or modify the phone number, and confirm with the Ok Foxkey. ➞ The display shows the current name.
Personalizing Your Phone Foxkey Scroll to Foxkey and press the Select Foxkey. ➞ Display shows choice of key types. Select the Foxkey you want. Note: From here onwards identical steps for storing under a configurable key and storing under the Foxkey. Function key Scroll to Function key and press the Select Foxkey. ➞ The display shows the function currently set. Select the function you want and press the Select Foxkey.
Personalizing Your Phone ■ Storing a Team Partner under a Key – Team Key Together with other members you wish to organise yourself into a team so that on the one hand you can always be reached as a team and, on the other, to ensure mutual substitution. You can configure a configurable key as a Team key and then assign it to a team partner.
Personalizing Your Phone Changing the settings used to answer a call: Key to answer the call by pressing the line key, Handset to answer by picking up the handset, and Hands-free to answer automatically with hands-free, and confirm Ok with the Foxkey. ➞ The setting is stored. Notes: • The Handset and Hands-free settings only work when the ringing signal is activated.
Personalizing Your Phone Configuring Line Keys This section explains how to adapt your Line key settings to suit your personal requirements. Your system administrator will determine whether your phone has Line keys. ■ Setting the Response of a Line Key You want to set the response of a Line key in case you are called on that Line key. You can choose whether you also want a ringing signal in addition to the flashing Line key when you receive a call on a Line key.
Personalizing Your Phone Notes: • The Handset and Hands-free settings only work when the ringing signal is activated. • If you select answer using Handset or Hands-free, you must also specify the Priority, with 1 being the highest priority, and 8 the lowest: Priority Setting the priority: Select the priority you want from 1 to 8 and confirm with the Ok Foxkey. ➞ The setting is stored.
Personalizing Your Phone Tab. 2 Examples of how to define a function: "IR" Seize line ("I"), dial phone number last dialled ("R") "I201" Seize line ("I") and dial phone number 201 "I*21201X" Seize line ("I"), activate call forwarding unconditional ("*21") to phone number 201, disconnect ("X") Notes: • Text mode has to be activated before you can enter function commands. • A list with all the */# procedures can be found at http://www.aastra.ch/docfinder.
Further information The following sections contain more useful information about your phone. Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Declaration Open Source Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Further information Troubleshooting This section contains a few tips on how to operate your phone if you encounter any problems. ■ Malfunctions Your call partner cannot hear you or you cannot hear your call partner Make sure the handset cord is correctly plugged into both the handset and the phone (see Chapter "Installation and First-Time Operation", 74).
Further information Declaration Open Source Software ■ About Open Source Software This product contains Open Source Software from third-party suppliers subject to the GNU licence provisions GPL (GNU General Public License) and LGPL (GNU Library/Lesser General Public License). The licence texts for the GPL and LGPL and for the source code of the software sections listed below are available at http://www.aastra.ch/docfinder ("Public GNU source" document type).
Installation and First-Time Operation These sections explain the setup options available with your phone. Equipment provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Setting up and mounting the phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Connecting the phone . . . . . . . . . . . . . . . .
Installation and First-Time Operation Equipment provided Telephone Handset Handset cord Stand rest; can also be used as a mounting frame for wall mounting Quick User's Guide and safety information Options Plug-in power adapter (if the power supply is not supplied via the LAN).
Installation and First-Time Operation Setting up and mounting the phone With the aid of the supplied stand rest you can set up the phone as a desktop phone or mount it to the wall. ■ Setting the phone up as a desktop phone You can set up the phone either at a 40° or a 25° angle. To do so, insert the stand rest in different positions into the back of the phone until it snaps into place. • Insert the stand rest as indicated on the installation diagram until it snaps into place.
Installation and First-Time Operation ■ Wall mounting You can also mount the phone on the wall. To do so, screw the stand rest onto the wall as a bracket and hook the phone onto the stand rest. Notes: • As there is only a limited amount of space between the sockets on the back of the phone and the wall on which it is mounted, you need to use a ribbon cable with a short connector for the cord. Ask your dealer for a list of suppliers for a suitable ribbon cable.
Installation and First-Time Operation ■ Dismantling Desktop phone: • Disconnect the phone cord and remove. • Carefully pull the stand rest away in the opposite direction. Wall set: • Carefully slide the phone upwards out of the stand rest. • Disconnect the phone cord and remove.
Installation and First-Time Operation ■ Connecting your phone to the LAN This phone communicates via the same connection as your PC (IP network / LAN). This means you do not need a special phone connection. Ask your system administrator if you have any doubts about your phone’s connection. • Connecting the LAN cord (not included in the scope of delivery) to a LAN socket. • Plug the connector at the loose end on the underside of the phone into the LAN socket.
Installation and First-Time Operation Office KBM expansion keypad (option) You can connect one Office KBM expansion keypad with 20 configurable keys to your phone. Each key has an LED for visual signalling. ■ Connecting the Office KBM expansion keypad Note: Always disconnect the phone from the mains first before you connect/disconnect an expansion keypad Office KBM. • Unplug the phone cord from the socket on the underside of the phone.
Installation and First-Time Operation Labelling Configurable Keys Write-on labels for the configurable keys can be found as an electronic document on the internet. You can fill out the fields directly on your PC and then print out the labels. The internet address is listed on the last page of this document. • Label the fields on the PC, then print them out and cut them out. • Carefully remove the transparent cover next to the configurable keys.
Index A Absence key ...............................................................3, 32 Accessing the menu ..................................................... 17 Activate / deactivate DTMF mode ........................... 43 Activating/Deactivating a Discreet Ring ............... 46 Announcement .............................................................. 59 Answer the pager .......................................................... 45 Answering a Call ..................................................
Index Intended Purpose .............................................................6 Intrusion ............................................................................ 59 IP settings ......................................................................... 70 K PoE .......................................................................................79 Pressing a Key ..................................................................14 Private call with PIN ...........................................
Index Unlock ................................................................................ 38 Upper and Lower Case ................................................ 16 User information ...............................................................5 Using a Headset ............................................................. 12 Using the Display and Operating Elements ......... 13 Using the Team Key ...................................................... 38 V Voice Mail ..................................
Declaration of Conformity Aastra Telecom Schweiz AG hereby declares that the equipment Ascotel®, Ascotel® IntelliGate® and the accessories there to comply with the basic requirements and other relevant stipulations of Directive 1999/5/EC. You will find the complete text of the declaration of conformity and other documents for this device and the telecommunikations systems Ascotel® and Ascotel® IntelliGate® under: Ascotel® and IntelliGate® are trademarks of Aastra.
